Administration Assistant
7 days ago
Required qualifications, skills and experience
1.1. Training in book keeping and accounting practice.
1.2. Good word-processing skills.
1.3. Experience as a legal or accounting administrator or experience of working in an alternative professional office.
1.4 Good numerical skills
1.5 Proficient in IT skills
1.6 Knowledge of accounting software packages an advantage but not essential as full training will be given
2. Role
1. The prime role is to provide direct support to the legal and accounting staff to enable them to operate at optimum efficiency.
2. A high degree of self-management and initiative.
3. Main responsibilities
3.1. To assist in administrative support to fee earners
3.2 To input data and prepare correspondence and documents
3.3 To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
3.4. To prepare mail and enclosures for despatch.
3.6. To make appointments, arrange meetings and to maintain an up-to-date diary
3.7. To provide refreshments when asked to do so.
3.8. To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
3.9. To provide assistance to other administration staff when required to do so.
3.10 To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
3.12. To ensure the confidentiality of all the firm’s and clients’ documentation and information.
3.13 To assist in coordination between offices
4. Specific requirements
4.1. Act as telephonist/receptionist as and when required.
4.2 To carry out any accounting and book-keeping duties assigned.
**Job Type**: Fixed term contract
**Salary**: £16,750.00-£17,750.00 per year
Schedule:
- Monday to Friday
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