Office Administrator

1 week ago

Blackburn, United Kingdom Totally Wicked Full time

Totally Wicked is at the forefront of vaping in the UK, valuing honesty, integrity and putting our customer first. We have been changing the world of vaping since 2008, with a clear purpose of 'empowering smokers to transform their lives' through the sale of the highest quality and most diverse range of e-cigarette and e-liquid products. **Totally Wicked,**the world’s premier vaping brand has an exciting opportunity for an **Office Administrator - Asset Management,**reporting to our Head of HR,to join our team based in **Blackburn.**You will receive a competitive salary, plus excellent benefits.

**Main duties will be**:
**Office & Asset Management**
- Oversee the day-to-day management of office equipment and services, including telephony, printers, vehicles, and utilities.
- Administer the renewal and compliance of corporate licences, insurance policies, property leases, and trade mark registrations.
- Maintain accurate and up-to-date records within the property and contract management databases.
- Serve as the primary liaison with external suppliers, landlords, and service providers to ensure timely delivery of services and adherence to contractual terms.

**Human Resources Administration**
- Provide comprehensive administrative support for the employee lifecycle, including onboarding, induction, contract preparation, contractual amendments, and offboarding.

**Compliance & Governance**
- Monitor and manage key contract, lease, and licence dates, ensuring timely renewal and compliance with statutory and regulatory requirements.
- Support the Head of HR in the preparation of reports, presentations, and documentation for senior management and board-level review.
- Contribute to the continual improvement of administrative processes and controls to align with best practice and corporate governance standards.
- Demonstrable experience in office administration, HR administration, or facilities management within a corporate or professional services environment.
- Prior exposure to asset or property management administration would be advantageous.
- Understanding of HR processes, contract administration, and data protection obligations.
- Degree-level education or equivalent professional experience preferred.
- Exceptional organisational and prioritisation skills, with strong attention to detail.
- Excellent written and verbal communication abilities.
- Proven ability to handle sensitive and confidential information with the highest level of discretion.
- Strong stakeholder management skills, with the ability to liaise effectively across departments and with external parties.

**Benefits of becoming our Office Administrator - Asset Management**:

- A competitive salary
- Excellent working conditions
- Flexible working options
- Ongoing training and development
- Generous staff discount
- Cycle to work, Tech and Learn to Drive schemes
- Regular Recognition Awards
- 22 days holiday and bank holidays, plus the option to buy an extra week
- A wide range of other benefits including pension, Company bonus scheme and Healthcare cash back after a qualifying period

Don’t miss out on this fantastic opportunity to join the UK’s No.1 Vaping Retailer, please visit our website.

Successful applicants will be required to undertake a disclosure and barring service (DBS) check

**NO AGENCY INTEREST**

Pay: £26,000.00-£30,000.00 per year

**Benefits**:

- Cycle to work scheme
- Employee discount

**Experience**:

- Administration: 1 year (preferred)

Work Location: In person

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