Office Administrator
2 weeks ago
**Department**: GAP Supply & Fit
**Job Title**: Project Administrator
**Reporting to**: Project Manager
**The primary responsibilities of this role include**:
- Schedule the project and keep everyone updated on any changes or updates.
- Manage communication from the site team and ensure a smooth flow of information between all stakeholders.
- Process orders and ensure timely delivery.
- Document all key project milestones and completion of each fit.
- Communicate any delivery issues to the site team promptly.
- Report internal issues to relevant departments and ensure timely resolution.
- Administer and thoroughly check the site team's paperwork and completion forms.
- Process and manage remakes as necessary.
- Liaise with site teams and customers to ensure their needs are met.
- Assist the Project Manager with on-site visits as required.
**The following responsibilities may also be required**:
- Placing material orders with internal and external suppliers
- Booking stock in using Sage X3
- Creating site paperwork to aid delivery of the contract
- Registering the jobs with Fensa and delivering certs to the site team
- Logging all new quote enquiries
**Full training will be provided for any new tasks that may be given/expected.**
**Requirements**:
- Excellent communication and interpersonal skills
- Highly organised with a keen attention to detail
- Proven ability to multitask and prioritise tasks effectively
- Experienced in using Microsoft Office suite, including Word, Excel, and Outlook
- Strong problem-solving skills and the ability to work well independently
- Previous experience in an administrative or coordinating role essential
**Job Types**: Full-time, Permanent
**Salary**: From £25,000.00 per year
**Benefits**:
- Additional leave
- Canteen
- Casual dress
- Employee discount
- Free parking
- On-site parking
- Referral programme
- Store discount
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Administrative experience: 3 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
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