Personal Assistant to Head Engineering and Logistics

**Details**:
**Reference number**:

- 382049

**Salary**:

- £26,235
- £2000 pa (pro rata) recruitment and retention allowance, payable to staff located at RAF High Wycombe
- A Civil Service Pension with an employer contribution of 28.97%

**Job grade**:

- Administrative Officer
- E1

**Contract type**:

- Permanent

**Business area**:

- MOD - Air

**Type of role**:

- Administration / Corporate Support

**Working pattern**:

- Full-time, Job share, Part-time

**Number of jobs available**:

- 1

Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- RAF High Wycombe, Walters Ash, HP14 4UE

About the job

**Job summary**:
An opportunity for a Personal Assistant (PA) exists within the Engineering and Logistics team (Eng & Logs), the PA will work to Head Eng & Logs and work closely with the Eng & Logs Chief of Staff (COS).

This position is advertised at 37 hours per week.

**Job description**:
You will be responsible for the following but not limited to:

- Maintaining an accurate and up-to-date diary, producing briefing packs for meetings/event/visits attended by Hd Eng & Logs to ensure that Hd Eng & Logs has all the relevant information to accurately attend.
- Distributing Eng & Logs Meetings requests on behalf of Hd Eng & Logs and ensuring appropriate representation at all meetings.
- Dealing with routine calls, enquiries, and day-to-day matters, and clearly and concisely relaying messages.
- Arranging meetings: attendees, agenda, dates, conference rooms, and VTC equipment as necessary.
- Arranging transport by car, air, train, or sea and booking overnight accommodation as the need arises for Hd Eng & Logs.
- Arranging arrival and departure interviews.
- Collating input from the Eng & Logs Area for the F540.
- Completing the Hospitality Book for Hd Eng & Logs.
- Generating good working collaborations with the Outer Offices within Air Command and other MOD and liaise as required.
- Authorised Demander/Local Security Officer for IT/profile change and ATLAS catalogue requests in the absence of Eng & Logs Business Manager/Deputy Business Manager.
- Provide password resets, nationality verification, and record in the F102 in the absence of Eng & Logs Business Manager/Deputy Business Manager.

**Person specification**:

- Good time management and be able to prioritise workload.
- Working with others and as a team.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Making Effective Decisions
- Communicating and Influencing
- Changing and Improving
- Delivering at Pace
- Managing a Quality Service
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- 25 days paid leave rising to 30 days on completion of 5 years service
- 8 days public holidays per year, and an additional day's leave for HM The Kings Birthday
- Café and Shop on site

The post does not offer relocation expenses.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

**Selection