Accounts/Office Administrator

5 days ago

Belfast BT BT, United Kingdom Ryak Cleaning and Support Services Full time £30,000 - £35,000 per year

Role: Accounts / Office Administrator

Hours: Monday–Friday, 9am–5pm

Location: Belfast BT14 (Fully office-based)

Salary: £30,000 - £35,000 per annum (depending on experience)

Contract: Permanent, Full Time

Ryak Cleaning & Support Services is a fast-growing cleaning and support services company, recognised for our reliability, high standards and hands-on approach. As our business continues to expand, our Head Office team plays a crucial role in keeping operations running smoothly and supporting the wider organisation.

We're looking for an experienced administrator with some hands-on exposure to finance, ideally through purchase ledger or invoicing. This is also a great opportunity for someone eager to advance their finance skills - a motivated, detail-orientated individual who enjoys learning and producing accurate, well-structured work. Candidates coming from office administration, customer service, finance support, purchasing, logistics or HR admin will find their skills transfer well into this role.

Who This Role Suits

This role would suit candidates with experience in:

  • Busy administrative offices
  • Finance support roles (accounts assistant, purchase ledger, expenses)
  • Customer service or reception work
  • Purchasing, logistics or stock control administration
  • HR or general office administration
  • Any role requiring strong organisation, document handling and communication

If you've managed enquiries, supported a team, processed documentation or kept an office running smoothly, you'll fit in well.

What the Role Looks Like Day-to-Day

Office Administration

  • Acting as the first point of contact for incoming calls.
  • Managing office email inboxes.
  • Scanning, printing, filing and maintaining supplies.
  • Supporting the Senior Management Team with ad hoc admin tasks.
  • Assisting the Financial Controller with payroll administration such as processing new starters (no payroll processing).
  • Raising purchase orders and placing supplier orders.
  • Coordinating staff travel and accommodation.

Accounts Administration / Purchase Ledger

  • Entering supplier invoices into SAGE 50 and matching to purchase orders.
  • Handling supplier queries and completing statement reconciliations.
  • Maintaining accurate paperwork and electronic filing.
  • Processing staff expenses.
  • Preparing the monthly payment run.
  • Supporting the finance team with ad hoc tasks.

Essential Criteria

  • GCSEs including Maths and English Grade C or equivalent
  • Strong IT skills, especially Word and Excel
  • Professional and confident telephone manner
  • Presentable, personable and approachable
  • Strong organisational skills and the ability to multitask
  • High attention to detail and accuracy
  • Experience in purchase ledger or similar finance duties
  • Minimum 2 years' paid administrative experience
  • Good understanding of GDPR

Desirable Criteria

  • Knowledge of ISO quality management systems
  • Experience with SAGE 50 or similar software
  • Accounting technician qualification (full or part-qualified)

Benefits

  • On-site parking
  • 28 days annual leave per year
  • Company pension
  • Supportive, friendly working environment

How to Apply

Please submit your up-to-date CV if you'd like to be considered.

Job Types: Full-time, Permanent

Pay: £30,000.00-£33,000.00 per year

Benefits:

  • Company pension

Ability to commute/relocate:

  • Belfast BT14 7BT: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (required)

Experience:

  • paid administrative: 2 years (required)
  • purchase ledger or similar finance duties: 1 year (required)

Work authorisation:

  • United Kingdom (required)

Work Location: In person

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