Senior Events Executive

1 day ago


East Grinstead, West Sussex, United Kingdom Caravan and Motorhome Club Full time

Key Tasks/Accountabilities

  • Liaise with event organisers.
  • Obtain quotes from contractors and suppliers in liaison with the Events Manager and Procurement team.
  • Manage bookings, resolving payment errors and duplicate bookings.
  • Produce and distribute sales booking reports.
  • Prepare, load and test the booking system, including Requests for Change.
  • Brief and support the Contact Centre with product information and booking reports.
  • Provide analysis and feedback on the feasibility of events.
  • Produce and maintain revenue and expenditure budgets as required
  • Research and review new opportunities.
  • Manage the Club's EHU equipment, ensuring that orders are fulfilled and hire arrangements are administered from receipt of order to return of equipment.
  • Develop the hire payment structure to ensure all payments are made in a timely manner.

Essential Skills & Experience Required

  • Professional event and/or marketing qualification is desirable but not essential.
  • Significant events experience in a customer-centric commercial environment.
  • Hands-on approach with a willingness to travel, work outdoors and at weekends.
  • Proven ability and confidence to deliver outstanding events on time and within budget.
  • Able to build strong relationships with internal and external stakeholders, business partners, sponsors, contractors and suppliers.
  • Exposure and an understanding of supplier management.
  • Previous experience and knowledge of event booking systems.
  • Strong written and oral communication skills.
  • Excellent administrative and relationship skills.
  • Comfortable working as part of a team as well as on their own initiative.
  • Able to manage multiple work streams and prioritise effectively to ensure deadlines are met.
  • Positive and enthusiastic with a will-do attitude.
  • Degree or significant experience in Event development and logistics

Data Security
The role of Senior Events Executive has access to Restricted and Confidential data including member, worker, volunteer, Club business data and customer payment cardholder data such as debit and credit card details. This information must only be collected and processed in line with all regulations from the FCA (Financial Conduct Authority), the Data Protection Act, Payment Card Industry Data Security Standards as well as all CAMC policies and procedures. Cardholder data must never be stored electronically, noted down, copied or sent by any unapproved method. All types of data held by The Club are valuable and must be protected.


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