Payroll & AP accountant

About Us

The Cheltenham Trust is a dynamic charitable organisation that manages a diverse portfolio of venues and services. Our mission is to inspire, connect, and enrich Cheltenham's diverse audiences through a year-round programme of exhibitions, community festivals, live events and leisure activities.

The Role

We are seeking a proactive to join our finance team. This role is pivotal to ensuring the accuracy and efficiency of our financial operations, including supplier invoice management and payroll processing. You will join a small team and provide essential support across various finance functions.

Key Responsibilities

Accounts Payable

• Process supplier invoices promptly and accurately, ensuring compliance with company policies and resolving discrepancies
• Prepare regular payment runs, ensuring timely payments to suppliers
• Track outgoing payments and maintain accurate records, ensuring correct VAT treatment on all supplier invoices
• Manage supplier setup and administration

Payroll Administration

• Act as the primary contact for all payroll-related queries within the Trust
• Collaborate with the HR department to ensure all payroll data is accurately captured, including any payroll changes, new starters, leavers, salary adjustments and monthly timesheets
• Prepare monthly pension returns to Royal London and LGPS, managing any arising queries
• Ensure accurate reconciliation of PAYE figures and payments
• Reconcile ledger control accounts related to payroll items

Customer & Supplier Management

• Build and maintain strong relationships with external suppliers, customers, and internal stakeholders
• Perform regular/monthly statement reconciliations for both suppliers and customers to ensure account accuracy
• Manage the Accounts Payable and Payroll inboxes, responding to emails promptly and resolving queries efficiently

General Financial Support

• Provide cover for the Accounts Receivable function when required:

o Generate and issue customer invoices promptly and accurately

o Record and reconcile all incoming financial transaction

• Issue receipts to customers and manage outstanding payments, including sending collection statements and communications
• Provide general financial and administrative support to the Finance team as needed
• Analyse pay costs and ensure they are accurately reported in the management accounts
• Assist in producing accurate and comprehensive management information
• Maintain adequate audit trails and uphold internal accounting controls
• Support internal colleagues on ad-hoc matters as directed by the Finance Director
• Collaborate effectively across the Trust, maintaining confidentiality and integrity in all matters

About You

Experience

· Minimum of one year of experience in Accounts Payable

· At least two years of accounting experience

· AAT qualifications would be desirable and support for study will be provided

· Working knowledge of bookkeeping fundamentals

· Previous payroll experience is desirable; however training can be provided

Skills and Abilities

· Proficient in Microsoft Office, with strong Excel and analytical skills

· Excellent communication and stakeholder management abilities

· Proactive and self-motivated approach to work

· Strong organisational and planning skills, with the ability to prioritise and meet tight deadlines

· Exceptional attention to detail and data accuracy

· Ability to work independently to investigate and resolve queries

· Flexible team player, responsive to business growth and changing priorities

· Committed to maintaining confidentiality in accordance with data protection legislation

Job Types: Full-time, Permanent

Pay: Up to £30,000.00 per year

Work Location: In person