Business Admin and Comms Support

Job Description Summary
Become part of a winning team and help to deliver the Green Energy transition.

Project Support and Co-ordinate internal communications across GE Vernova Stafford.

Work closely with site leaders, HVDC PDG comms relay and the site admin supports to ensure on-brand, consistent distribution of our messaging for all GE Vernova Stafford employees.

Help to plan, organise and execute GSI Stafford site visits / events. Ensuring alignment with global GSI comms and GE Vernova Grid Solutions/Electrification Systems comms.

To support Grid Systems Integration business with events (i.e. quarterly on-boarding, staff summer event etc.) and assist with other general administration tasks as required.

Responsibilities
Job Description
Update and Maintain 2 x Databases (Achilles and Constructionline)

• Accurate and timeous completion of external databases by using network of contacts within GE Vernova to inform data.
• Checking and maintaining this data as certificates / information expires.
• Request renewal insurance certificates via GE Vernova systems.
• Liaise with Achilles & Constructionline teams to gain full understanding of questions to ensure all data is 100% correct and accurate.
• Create and maintain user access to these sites.

Support for Ad-Hoc Pre-qualification Questionnaires

• Set up and maintain log of useful data / information to assist sales colleagues with pre-qualification questionnaires.
• Set up shared log of frequently asked questions and responses.
• Maintain data by regular checking and updating information where required.
• Act as point of contact for all business lines under UKGSL umbrella in relation to commercial activity.
• Act as point of contact for Achilles, Constructionline and other external organisations in relation to UKGSL data / information.

Raise Annual Requisitions

• Raise requisitions for annual membership to various companies (Achilles, Constructionline, IET, BEAMA etc.).
• Keep track of when renewals are due and raise timely requisitions, chasing for approvals, where required, to ensure purchase orders are created and sent to suppliers before memberships expires.

Annual Audit Support

• Support team with organising annual Achilles audit.
• Collating data, making payment for audit and liaising with stakeholders to ensure preparation is done.
• Act as point of contact for all. Set up shared folders for relevant contacts to upload required information.

IET Dinner

• Pay for, plan and organise the annual IET dinner event in London (every June).
• Liaise with sales colleagues to gather number of tables required and create generic invitation.
• Chase colleagues and customers for responses to invites and dietary requirements.
• Arrange payment with IET and liaise with their team to ensure event runs smoothly.

Board Meeting Support

• Arrange bi-weekly board meetings.
• Liaise with Oakwood (company secretary) to prepare minutes and supply all relevant information prior to meeting.
• Check calendars of board to ensure quorum available to attend.
• Follow up actions after meetings and pass closure details to Oakwood.
• Support board with ad-hoc requests (for example, provision of documents for notarisation).

Ad Hoc

• Provide general administration support to Employee Resource Groups (ERG) in Stafford (i.e. Women's network, PRIDE alliance etc.).
• Maintain email distribution list for Women's network group.
• Assist with event planning for ERGs.
• Provide admin support to the facilities team as required, acting as a point of contact, taking messages, chasing colleagues for actions and updating internal customers of progress against work requested.

About Us
GE Vernova is a world leader in the energy solutions market with a portfolio of energy businesses across the globe. Grid Solutions provides equipment, systems, and services to bring power reliably and efficiently from the point of generation to end power consumers. We electrify the world with advanced grid technologies and accelerate the energy transition – and we want you to be part of that change and enjoy imagination at work.

If you are ready to make a difference and usher in a new era of clean, reliable energy, come join us.

About GEV Grid Solutions
At GEV Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.

Why We Come To Work
At GEV, our engineers are always up for the challenge - and we're always driven to find the best solution. Our projects are unique and interesting, and you'll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you'll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.

What We Offer
A key role in a dynamic, international working environment

**Additional Information*
*Relocation Assistance Provided:
No