Business Admin and Comms Support

Job Description Summary Join GE Vernova and help power the future of clean energy from right here in Stafford. We're looking for someone organised, proactive, and people-focused to support key project and communication activities across our site. In this role, you'll be at the centre of how the Stafford site connects and communicates. You'll work with site leaders, HVDC PDG comms relays, and our admin teams to keep messaging clear, engaging, and fully aligned with GE Vernova's global brand. You'll also play a hands-on part in planning and delivering a wide range of events — from site visits and leadership walkdowns to quarterly onboarding sessions and team gatherings. Your work will help create a positive, unified experience for employees and visitors across Grid Systems Integration. Alongside communications and event support, you'll provide essential administrative coordination to keep things running smoothly behind the scenes. This is a varied, fast-paced role where no two days look the same — perfect for someone who enjoys multitasking, collaborating, and making a real impact. Be part of a team that's helping shape the future of energy, one project at a time. Responsibilities Job Description Update and Maintain 2 x Databases (Achilles and Constructionline) Accurate and timeous completion of external databases by using network of contacts within GE Vernova to inform data. Checking and maintaining this data as certificates / information expires. Request renewal insurance certificates via GE Vernova systems. Liaise with Achilles & Constructionline teams to gain full understanding of questions to ensure all data is 100% correct and accurate. Create and maintain user access to these sites. Support for Ad-Hoc Pre-qualification Questionnaires Set up and maintain log of useful data / information to assist sales colleagues with pre-qualification questionnaires. Set up shared log of frequently asked questions and responses. Maintain data by regular checking and updating information where required. Act as point of contact for all business lines under UKGSL umbrella in relation to commercial activity. Act as point of contact for Achilles, Constructionline and other external organisations in relation to UKGSL data / information. Raise Annual Requisitions Raise requisitions for annual membership to various companies (Achilles, Constructionline, IET, BEAMA etc.). Keep track of when renewals are due and raise timely requisitions, chasing for approvals, where required, to ensure purchase orders are created and sent to suppliers before memberships expires. Annual Audit Support Support team with organising annual Achilles audit. Collating data, making payment for audit and liaising with stakeholders to ensure preparation is done. Act as point of contact for all. Set up shared folders for relevant contacts to upload required information. IET Dinner Pay for, plan and organise the annual IET dinner event in London (every June). Liaise with sales colleagues to gather number of tables required and create generic invitation. Chase colleagues and customers for responses to invites and dietary requirements. Arrange payment with IET and liaise with their team to ensure event runs smoothly. Board Meeting Support Arrange bi-weekly board meetings. Liaise with Oakwood (company secretary) to prepare minutes and supply all relevant information prior to meeting. Check calendars of board to ensure quorum available to attend. Follow up actions after meetings and pass closure details to Oakwood. Support board with ad-hoc requests (for example, provision of documents for notarisation). Ad Hoc Provide general administration support to Employee Resource Groups (ERG) in Stafford (i.e. Women's network, PRIDE alliance etc.). Maintain email distribution list for Women's network group. Assist with event planning for ERGs. Provide admin support to the facilities team as required, acting as a point of contact, taking messages, chasing colleagues for actions and updating internal customers of progress against work requested. Who We're Looking For We're looking for a highly organised, proactive and detail-focused individual to support communications, events and operational activities across GE Vernova Stafford. This role is ideal for someone with a strong background in administration, coordination or project support who enjoys working with people and keeping things running smoothly behind the scenes. What You'll Bring Great organisational skills — able to juggle multiple tasks, manage deadlines and keep processes on track. Strong communication and people skills — confident engaging with colleagues at all levels and building positive working relationships. High attention to detail — especially when updating databases, preparing documentation or supporting audits. Comfort working independently — taking ownership of tasks and using initiative to solve problems. Good digital capability — confident using business systems, learning new tools, and keeping data accurate and up to date. A positive, collaborative attitude — happy to support events, internal communications and employee groups, and contribute to a welcoming team culture. About Us GE Vernova is a world leader in the energy solutions market with a portfolio of energy businesses across the globe. Grid Solutions provides equipment, systems, and services to bring power reliably and efficiently from the point of generation to end power consumers. We electrify the world with advanced grid technologies and accelerate the energy transition – and we want you to be part of that change and enjoy imagination at work. If you are ready to make a difference and usher in a new era of clean, reliable energy, come join us. About GEV Grid Solutions At GEV Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector. Why We Come To Work At GEV, our engineers are always up for the challenge - and we're always driven to find the best solution. Our projects are unique and interesting, and you'll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you'll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition. What We Offer A key role in a dynamic, international working environment Additional Information Relocation Assistance Provided: No