Temporary Executive Assistant

Temporary Executive Assistant Role (11 Month FTC commencing February 2026)

About Us

Aura is a Leading Global Managed Services company based out of London and Chicago. We proudly partner with some prestigious global organizations supporting them through a significant level of growth, following high levels of investment. As an organization that specialises in business transformation, technology solutions and professional services, we stand out by delivering excellent levels of customer service. With this comes investment into technology, and an environment where you will have a strong level of autonomy, and the freedom to drive change, with backing from senior leadership.

The culture is fantastic, and certainly the right environment to build a career, with industry-leading benefits, and a modern outlook to the work-life harmony of staff.

Who are we looking for?

We are looking for an experienced and highly organised Executive Assistant with a positive nature who is keen to go the extra mile when it comes to assisting and aiding the team. The candidate must have a strong work ethic along with the drive to want to complete tasks given to the best possible standard and the natural ability to keep morale high.

The successful candidate will possess strong communication skills and understand the importance of supporting at Exec level. The candidate must be fully competent with Microsoft 365, have a strong ability to support different personalities and be adaptable to different situations. The candidate must have extensive diary and travel experience, along with the ability and knowledge of working and booking through different time zones.

Key Responsibilities & Duties

PA Duties

• Administer expenses for the exec team
• Organise and schedule meetings
• Take minutes during meetings where required
• Prepare meeting agendas where required
• Book travel arrangements, including flights, transportation and accommodation for all employees
• Maintain office correspondence, including sending and receiving post, scanning and filing
• Perform reception duties such as answering the phone where necessary and meeting and greeting customers/partners
• Manage the diaries and schedules for the exec team
• Communicate with board members, schedule board meetings
• Create monthly board reports and agendas
• Liaise with clients and business guests
• Organise internal events and support the marketing team with external events
• Record management and filing
• Manage projects and follow up with the team members when required
• Maintain a strong working relationship with other relevant departments including; IT, Sales, Marketing and Finance, and support where needed
• Liaise with staff members on behalf of management

HR Duties

• HR admin and record keeping
• Interfacing with the external HR Teams
• Handle comms with external payroll team and manage the payroll function internally
• Benefit management
• Manage the Recruitment process for new employees
• Onboarding and offboarding staff members and training new employees where necessary
• Policy Management
• Work closely with IT to solve simple IT problems, assist with licensing and new starter set ups

Office Management Duties

·      Ensuring stationery and equipment levels are maintained

·      Interfacing with office provider

·      Booking meeting rooms

·      Insurance Management

·      Ensuring policies and procedures are adhered to

·      Contract Management and Record Keeping

Personal Attributes

·      Strong communication and interpersonal skills

·      Discreet and trustworthy

·      Self‐motivated and confident

·      Ability to work in a diverse team

·      Ability to work under pressure to agreed deadlines and adapt to change

·      Hospitable and welcoming in approach

Skills & Experience

Essential:

• 5 years proven experience as an EA, or PA who has supported at this level previously
• Highly proactive and motivated self-starter with strong communication skills (phone, video, written).

·      Experience in minute taking

·      International exposure and experience working across multiple time zones

·      Ability to communicate at Executive level

·      Proficiency in MS Office

Desired:

• Exposure to B2B technology, telecoms, or SaaS environments.
• Experience working in a HR support role, or alongside the HR team

Reporting to –
CEO

Location –
United Kingdom (Hybrid)

Package:

• Competitive Salary
• 25 days annual leave + bank holidays (pro rata for contract)
• Company Pension Scheme
• Company Life insurance

How to apply:

Email your CV to:

Subject line: Job opening and your full name.

After emailing us, you will hear from us in less than 15 days.

Not the job for you? Share it with a friend that you know will be perfect for this role