Office Administrator

As a professional services company
, Ayming partners with businesses and institutions around the world to unlock lasting value. With a team of over 1,500 experts in Innovation, HR, and Taxes across 14 countries; our three delivery modes are:
consulting services, digital services and managed services.
Job Description
Ayming UK is looking for an Office Administrator to join our thriving team in the heart of London.

Your main responsibilities will be :

• Office Operations & Support Support the Executive Assistant and contribute to the smooth daily functioning of the office by managing multiple demands, maintaining supplies, and addressing operational needs.
• Professional Administrative Experience – Demonstrated experience in managing documentation, scheduling, calendar coordination, and providing comprehensive administrative support.
• Office Environment & Logistics Maintain a clean, organised workspace (kitchen, meeting rooms, communal areas), manage equipment, resolve issues, and assist with events, meetings, and travel arrangements.
• Employee & Onboarding Support Manage inventories (lockers, headsets), assist with onboarding and training of new joiners, and support internal processes like desk setups and policy adherence.

Qualifications

• Professionalism & Reliability – Be punctual, responsible, well-organised, and presentable with excellent communication skills.
• Administrative Skills – Have prior administrative experience and the ability to manage documents, scheduling, and calendar updates.
• Technical Proficiency – Be confident using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Initiative & Flexibility – Demonstrate proactivity in learning, problem-solving, and taking ownership of tasks, with flexibility to adapt to changing office needs and priorities.

Additional Information
HR Policy :

• Unleash your potential with our Ayming Academy and Ayming Digital Academy
• Grow your career with our tailored support programs, My Professional Journey or MoveWithUS.
• Work your way: enjoy flexibility, inspiring and friendly spaces, with a up to 100 remote days per year.
• Connect and celebrate through events and gatherings all year round (Webinars, "Coffee With" etc..)

Local benefits:

• A competitive salary that recognises your expertise and hard work
• Thorough internal training to learn the real-world applications of your specialism in R&D Tax Consulting, in line with HMRC guidelines.
• The opportunity to join a multi-talented team made up of dual-qualified tax and technical experts, including engineers, scientists, accountants, and software specialists, to name but a few.
• Genuine responsibility with direct client engagement across various sectors, including Technology, Manufacturing, Construction, Food, and others.
• Being a part of a great team of over 70 Aymers in our London office.
• Extensive career development, progression, and training - Continuous development and support for your professional qualifications, personal goals, and aspirations so we can grow together.
• Career Coaching – Better never stops. Sharing our time to make the best use of yours.
• International mobility.

That's not all – we also offer more Employee perks:

• 25 Days Holiday per annum with the option to buy an additional five days – a time to step back, relax, and focus on the things that are important to you
• An extra day off for your Birthday.
• 5% Company Pension matched contribution - Looking after your future when it's time to step back and relax.
• Immediate membership to Healthshield, a 'well-being' medical health scheme.
• Day one access to , an app-based service providing remote GP services and enhanced health support.
• Company Laptop & iPhone.
• Private Health Cover
• x4 Basic Salary Death in Service Benefit.
• Cycle to Work scheme
• 25% off Gym memberships, Leisure centres, Bootcamps or Yoga studios.
• Access to our Employee Benefits Platform (Sodexo) - multiple discounts across Highstreet stores, Grocery Shopping, Travel and Leisure activities.