Receptionist/Admin Assistant

3 days ago

Ilfracombe EX, United Kingdom Hutchings & Hill Care Ltd Full time £19,200 - £31,200 per year

Seaview Haven is actively seeking a Receptionist/Administrative Assistant for our care home in Ilfracombe. In this role, you will be responsible for providing administrative support to the existing admin team and managers. Meeting and greeting visitors and health professionals, maintaining the reception area and the meeting rooms, arranging couriers, receiving and distributing post and deliveries, setting up internal and external meetings, managing calendars. The ideal candidate will have great communication and interpersonal skills, be proactive, self-sufficient and well organised. Additionally, he or she must have an excellent judgement to properly prioritise multiple tasks and be confident with computers and Microsoft Office.

Responsibilities include:

  • Acting as the front of house receptionist, welcoming all guests and direct them internally
  • Greeting guests, offering refreshments and giving an efficient front of house service
  • Timely and accurate coordinating internal and external bookings in the meeting rooms, including logistical details, communication, and follow-up
  • Sorting and distributing incoming post and deliveries
  • Arranging outgoing post and couriers
  • Updating internal contact lists
  • Ordering office and kitchen supplies (stationery, milk, sugar, drinks) and catering for client and internal meetings, as needed
  • Helping with events and logistics
  • Running errands and help out whole team with ad-hoc requests
  • Keeping an organised and neat office environment and ensure all office services run smoothly
  • Maintaining and protecting confidentiality regarding all aspects of company information

Desired Skills, Background, & Qualifications

General Requirements

  • Good knowledge of IT skills
  • Good Communication skills
  • Ability to work as part of a team
  • Good telephone manner
  • Reception experience desirable but not essential.

An enhanced DBS and two satisfactory references will be required for the position

The position will offer 25 hours per week.

Job Types: Part-time, Fixed term contract, Apprenticeship

Pay: £12.21 per hour

Work Location: In person

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