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Project Administrator

2 weeks ago

London, Greater London, United Kingdom Ramboll Full time £30,000 - £50,000 per year
Job Description

Project Administrator  

Any Ramboll UK office

We invite you to bring your project experience into play as you support the business as a Project Administrator. To succeed in this role you must have proven experience working in a project administration environment and a desire to provide support to a high standard in a fast-paced environment. Are you our new Project Administrator? Click the apply-button to send your application. 

Inviting bright minds 

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world. 

Your new role

As our new Project Administrator, you will be part of the Project Admin Team for the UK. You will report into the Project Admin Team Leader, working together to provide project administration support to a high standard. The Project Support Function is made up of Project Admin and Document Control. They work together to create a centre of excellence with consistent and standardised processes, procedures and continuous improvement. 

As well as assisting on project delivery you will also assist in the production of materials such as brochures, presentations, infographics, organograms, charts, branded templates, banners and SharePoint content. Working with a dedicated team within our shared services world. 

Your key tasks and responsibilities will be: 

  • Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects 
  • Lead and support creative work, conceptualise, communicate ideas, provide regular updates on progress, and carry out relevant quality assurance checks 
  • Using, and supporting others in the use of, project management tools, systems and processes 
  • Participate in project meetings, take minutes, distribute agendas, maintain action trackers, and follow up on key actions from meetings. 
  • Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers) 
  • Assist in document control activities on small projects, working with the Document Control Team for guidance 
  • Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information  
  • Support the formatting and proof-reading of documents for publication 
  • Depending on project, liaise with and be first point of contact for external stakeholders 
  • Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organise and distribute project-related documents, ensure compliance with company policies and procedures  
  • Handle general internal and external correspondence within the project organisation  
  • Organise and arrange business travel and accommodation for project team members as required  
  • Support project team with project controlling and invoicing tasks 
  • Produce project management progress reports for internal and external stakeholders  
  • Completion of project status and general maintenance of internal project management tools  
  • Work with the wider team to collaborate, share ideas and ensure the smooth delivery of every project 
  • Planning concepts by studying relevant information and materials 
  • Develop illustrations, logos and other designs using relevant software 
  • Maintain clear and effective communication skills in articulating design concepts and rationales 
  • Make recommendations for enhancing the overall effectiveness and attractiveness of materials and collateral 
  • Maintain and manage design files 
  • Other appropriate duties as agreed  

About you

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is: 

  • 1-2 years of experience in a project administration or coordination role  
  • High level of proficiency in written and spoken English  
  • Excellent time-management and communication skills 
  • Have a flexible and adaptable approach to work 
  • Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)  
  • Diary management experience 
  • Experience in using Indesign, Illustrator and similar design packages  
  • Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired) 
  • Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working   
  • Ability to thrive in a fast-paced, team environment  
  • Able to effectively prioritise multiple tasks and make independent decisions   
  • Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners  
  • High integrity and team spirit, proactively engaging with others and offering support when required  

What we can offer you

  • Commitment to your development
  • Leaders guided by our Leadership Principles
  • A culture that welcomes you as the unique person you are
  • Inspiration from colleagues, clients, and projects
  • The long-term thinking of a foundation-owned compan
  • Flexible work environment 
  • 27 days annual leave plus bank holidays
  • Matched pension contributions
  • Private medical cover and life assurance
  • Hybrid working

Ready to join us?

Please submit your application and CV online. We invite diversity in all its forms and encourage applicants from all groups to apply.

We recognise that some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume and Ramboll's supportive learning culture can help you grow. So if this role resonates with you but you don't meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.

Deadline:

Please note we will review applications during the application period and fill the role as soon as possible.

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [email protected] with such requests.

Additional Information

All your information will be kept confidential according to EEO guidelines.