Project Administrator

3 days ago

London, Greater London, United Kingdom Mace Full time £30,000 - £50,000 per year

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.

Our Values Shape The Way We Construct, And Define The People We Want To Join Us On Our Journey, They Are

  • Safety first - Going home safe and well

  • Client focus - Deliver on our promise

  • Integrity - Always do the right thing

  • Create opportunity - For our people to excel

You'll Be Responsible For

  • Arranging and coordinating meetings/workshops with internal colleagues, sub-contractors, and external stakeholders, including the booking and managing of internal/external meeting rooms/venues.
  • Diary management for team/function lead.
  • Collating and issue agendas, meeting packs, meeting minutes, chase actions and support the production of reports/presentations
  • Maintaining team information such as SharePoint folders, organisation charts, distribution lists, holiday trackers etc.
  • Supporting team with general IT and system queries.
  • New joiner onboarding and induction arrangements:
  • Issue welcome email.
  • Arrange access pass.
  • IT set up.
  • System training i.e., time sheets.
  • Issue new joiner/line manager checklists.
  • Undertaking ad-hoc tasks as necessary to support your team and the wider project.
  • Aconex - upload and create workflows for documentation on behalf of team members, creating reports/dashboards.
  • Working with the office manager and assisting in any office moves that affect the teams, keeping them updated and aware of any changes that affect them.
  • Ensuring team members carry out training for parent companies and the project by set dates.

Specialist responsibilities within your teams (include duties which you undertake beyond the above generic administration tasks):
Construction Delivery Admin

  • Providing support to construction delivery team both office and technical.
  • Hard copy filing of site documentation.
  • Updating construction filing system on platform.

Aphex System Administrator

  • Providing access and login support.
  • Updating assignees and packages.
  • Weekend duty roster compilation and issue.

Butty Briefings/site Wide Talks

  • Producing slide templates.
  • Managing updates and input from responsible persons.
  • Creating purchase orders.

Site Inductions

  • Induction and support to Induction Manager.
  • Data scope management of inductee submissions and competence.
  • Induction roster compilation and issue.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

-site

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