Timetabling Coordinator

Ref Number

B

Professional Expertise

Student Well-being and Registry

Department

Vice-President (Operations) (B01)

Location

London

Working Pattern

Full time

Salary

£43,981-£52,586

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

04-Jan-2026

UCL is London's Global University and ranked 9th in the world (QS World University Rankings Our Institutional Strategy is underpinned by six key enablers all of which require good data management and reporting (operational and strategic). Student Operations is responsible for the student record - its management and quality - as well as the principal functions supporting the student lifecycle (e.g., exams, timetabling, curriculum information). The division is also responsible for student statutory reporting to external stakeholders (e.g. HESA, OfS, GMC). There is a close working relationship between Student Operations and SRS Education Services as well as with the Office of the Vice-Provost (Education & Student Experience). The Timetabling Service is responsible for the planning of the academic timetable process and allocation of centrally bookable space across 11 faculties (300,000+ hours of teaching each academic year). The department also supports timetabled activities outside of teaching, such as institutional level events and estates room improvement programs.

The Timetabling Coordinator (Non-Academic) will be responsible for the effective planning, coordination, and management of timetabling activities across various non-academic departments (including the Office of the Vice-President External Engagement, Estates and the Students' Union). This role ensures that all scheduling requirements are met, resources are efficiently utilised, and any conflicts are resolved promptly.

If you have any queries about the role, please contact Mike Kelly at:

if you have any queries about the application and the recruitment process, please contact Passant Khalifa at:

The ideal would candidate demonstrates excellent IT skills, including strong knowledge of MS Office, database use, and significant experience in timetabling or scheduling delivery, supported by extensive practical use of relevant applications. They have outstanding organisational abilities, enabling them to prioritise tasks, think clearly, and remain calm under pressure. A confident and credible communicator, they build strong relationships with a wide range of internal and external stakeholders and bring excellent negotiating skills to influence both strategic and pragmatic decision-making.

They can produce written communications with accuracy and clarity, apply innovative and creative problem-solving skills, and consistently complete high-volume, complex tasks to a high standard. They work with minimal supervision, take responsibility for meeting targets, contribute effectively to process reviews to improve services, and have experience working within large, complex, and decentralised organisations with diverse stakeholders.

As well as exciting opportunities, UCL offers a range of great benefits.

• 41 days' holiday (27 days annual leave, 8 bank holidays, 6 closure days)
• Option to purchase 5 additional days' annual leave
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme, season ticket loan, and immigration loan
• Relocation support for eligible posts
• On-site nursery and gym
• Enhanced maternity, paternity, and adoption pay
• Staff Support Service (employee assistance programme)
• Discounted medical insurance

Find out more: UCL Rewards and Benefits.

As London's Global University, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We particularly encourage applications from candidates underrepresented in UCL's workforce, including those from Black, Asian and ethnic minority backgrounds, disabled people, and – for Grade 9 and 10 roles – women."

Read more: UCL Equality, Diversity and Inclusion.

Applicants should also familiarise themselves with UCL's policies on: Prevention of Bullying, Harassment and Sexual Misconduct Policy and Personal Relationships Policy