administrative coordinator

2 weeks ago

London, Greater London, United Kingdom Psycle London Full time £35,000 - £45,000 per year

ADMINISTRATIVE COORDINATOR

We're looking for an exceptional Administrative Coordinator to sit at the very heart of Psycle.

Working closely with the Heads of Concept and the Finance Team, this role is pivotal in delivering accurate, actionable Instructor data to support commercial decision-making and ensure we're maximising timetable efficiency across our studios.

You'll be a central point of coordination for our Barre, Reformer, Strength, and Yoga teams — helping to build a loyal, high-performing Instructor community through seamless scheduling, clear communication, and operational excellence.

We're looking for someone who is deeply passionate about Psycle's mission, our people, and our community — someone who thrives in a fast-paced environment and brings precision, positivity, and purpose to everything they do.

Key responsibilities:

  • Own the scheduling and management of Barre, Reformer, Strength, and Yoga timetables across all studios
  • Track and manage Instructor time off and coordinate appropriate cover
  • Meet regularly with Heads of Concept to identify risks, opportunities, and team needs
  • Schedule Instructor participation in events and brand initiatives, ensuring clear communication with Studio Managers, Marketing, and Commercial teams
  • Maintain and update the Instructor directory and contact records
  • Organise annual health checks for Instructors
  • Provide administrative support for Academies and training programs
  • Process all supplier invoices via the automated entry system
  • Assist HR with onboarding and induction of new Instructors
  • Communicate Instructor/class changes to the community

About you:

  • You love admin and thrive on structure
  • Exceptionally organised with strong attention to detail
  • Clear, confident communicator — both written and verbal
  • Authoritative and proactive, with a positive and collaborative attitude
  • Proficient in Excel, Word, PowerPoint, and Google Workspace
  • Agile and able to manage multiple workflows simultaneously
  • Quick to learn new systems and tools
  • Calm under pressure and solutions-oriented

Benefits:

  • Competitive salary
  • 25 days holiday plus bank holiday
  • Family and friends discount program
  • Office address 87 – 89 Mortimer Street. Monday – Thursday in the office. Friday's option to work from home.

Our commitment to Diversity and Inclusion:

Psycle is an equal-opportunity employer. We are passionate about creating an inclusive environment that promotes and values diversity for our employees and community. Our intention is that there will be no hiding place for discrimination of any kind at Psycle. We won't relent in our focus until we are confident that:

Every Psycle employee feels like they truly belong at Psycle and that they wholeheartedly bring their authentic selves to work.

Every member of the Psycle community feels that we understand and reflect their world and that we are responsive to their diverse needs.

If you are interested in applying for this position please send your CV and Cover Letter to

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