Administrative Coordinator

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Department of Neurosurgery & Center for Tumors of the Nervous System:

The Administrative Coordinator supports the Mass General Brigham (MGB) Department of Neurosurgery and the MGB Center for Tumors of the Nervous System (CTNS) through a combination of administrative, communications, and event management responsibilities. This joint role works closely with the leadership in the Department of Neurosurgery and the CTNS, this role coordinates events and leads all marketing and communications initiatives, while supporting both groups administratively

Qualifications

• High school diploma or GED is required, associate's degree preferred.
• Administrative support experience 3-5 years is preferred.
• Leadership level support experience 2-3 years is preferred.
• Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Job Specific Tasks and Responsibilities:

• Support the Executive Administrator in needed communications, administrative projects, coordinate scheduling, meetings, and priorities to ensure efficient departmental operations.
• Assist in planning and executing academic conferences, patient education events, charitable initiatives, and other departmental gatherings for both the MGB Department of Neurosurgery and the CTNS.
• Streamline and assist with the creative development and management of the website, marketing efforts, announcements, press releases, and printed marketing materials within MGB guidelines.
• Update and maintain all printed and electronic materials and content, ensuring accuracy and usefulness; identify gaps, archive outdated content (Linktree), and prepare the internal newsletters (The Neurotransmitter & CTNS Newsletter).
• Collaborate with MGB Marketing to ensure department is maintaining all Elucid policies regarding social media, marketing, and public relations. Manage the department's external facing social media content on (Linkedin, Instagram, Tiktok, X, etc.)
• Oversee social media presence for CTNS, creating and scheduling engaging content that promotes the Center's mission, initiatives, and accomplishments.
• Promote the multidisciplinary mission of the CTNS by developing marketing and communications strategies that highlight the collaborative expertise of faculty across neurosurgery, neuro-oncology, pathology, radiation oncology, neurology, radiology, and related specialties.
• Showcase and amplify faculty accomplishments through digital content, newsletters, social media, and institutional channels, celebrating research achievements, clinical innovation, and educational leadership within the CTNS and Neurosurgery.
• Connect and collaborate with leaders in the MGB Cancer Institute and the MGB Neuroscience Institute to ensure cohesive communication and alignment on shared initiatives and events.
• Lead departmental marketing and communications meetings to ensure equitable representation across all materials and initiatives at both AMC's (MGH & BWH).

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

60 Fenwood Road

Scheduled Weekly Hours

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$ $29.21/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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