Accounts Payable Assistant

3 days ago

London Area, United Kingdom Murzuq Oil Services Limited Full time

Accounts Payable / Finance Team Assistant

Murzuq Oil Services
- London, England, United Kingdom (On-site, Mayfair)

Full-time
|
Oil & Gas Services
|

ABOUT US

Murzuq Oil Services, incorporated in the UK by Libya's National Oil Corporation (NOC) is an internal services company headquartered in Mayfair, London, overseeing all range of services to the NOC and its owned affiliate operating companies. We deliver excellence and innovation across exploration, production, and energy operations worldwide.

Our success is built on strong partnerships, operational integrity, and a commitment to outstanding service. Joining our team means being part of a diverse and dynamic environment where every day brings new challenges and opportunities.

We offer:

  • Excellent opportunities for career progression
  • Comprehensive private medical cover
  • Competitive pension scheme
  • Supportive, collaborative international culture

ROLE OVERVIEW

We are seeking a dependable and detail-oriented Accounts Payable/ Finance Team Assistant to support and manage day-to-day financial operations, with a primary focus on Accounts Payable.

This role will take ownership of the AP function ensuring the accurate, timely processing of invoices, payments, and reconciliations. The role will also provide support to the wider finance team with general accounting tasks and ad-hoc projects as required.

Experience with Sage Intacct is highly desirable.

KEY RESPONSIBILITIES

  • Review all invoices for accuracy, proper documentation, and compliance with company processes
  • Coding and matching invoices with Purchase Orders and Projects
  • Process supplier invoices, ensuring correct authorisation workflows are followed
  • Maintain thorough and accurate financial records and documentation
  • Manage correspondence with vendors and respond to AP-related queries
  • Reconcile vendor statements, investigate, and correct discrepancies
  • Process employees' expense claims
  • Process Company credit cards transactions
  • Perform credit card reconciliation
  • Produce Accounts Payable statistics and reporting
  • Support continuous improvement of AP processes and controls
  • Accurately set up new vendors and maintain vendor master data in compliance with company policies
  • Prepare payment runs and supporting documentation for payment authorisation
  • Review bank statements from multiple banks and posting bank transactions in the system
  • Investigate and resolve invoice and payment discrepancies
  • Liaison with other departments to ensure vendor invoices are processed on time and in line with agreed terms
  • Assist with internal and externa audit queries
  • Manage the finance inbox daily, ensuring timely responses to vendors and employee
  • Support general administrative and filing tasks as needed
  • Undertake ad-hoc duties to support the wider finance team

PERSON SPECIFICATION

  • Good oral and written communications skills
  • Strong work ethics and customer service orientation
  • Professional, ethical, and reliable in all interactions
  • Ability to work effectively both independently and as part of a team
  • Comfortable collaborating with colleagues from diverse backgrounds in a multicultural environment
  • Initiative-taking, organised, and able to identify and resolve root causes of issues

EXPERIENCE AND QUALIFICATIONS

  • A levels and / or AAT Level 4, or equivalent (or working towards)
  • Experience in a similar Accounts Payable or finance support role
  • Strong understanding of accounting principles and practices
  • Experience in Sage Intacct (highly advantageous)
  • Advanced Excel skills and strong proficiency with MS Office

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