Purchasing Assistant

Purpose and Scope

Energy Solutions is a leading provider of fully integrated power, monitoring, and control systems in the marine, vehicle, and off-grid markets. Our innovative solutions have given focus for many years towards a sustainable and resilient energy future with hybrid renewable energy systems (HRES) gaining more attraction to our clients.

Established for 30 years, our success has been achieved because of our people and their innovation continues to drive us forward. We research, design and manufacture in-house, and boast an exceptionally talented team, providing solutions in diverse markets across the UK and internationally.

This role sits within the Purchasing section of the Operations department which supports the Production team by raising work orders and purchase orders, printing drawings, arranging for work order kits to be delivered to workstations and updating BoMs.

Duties and Responsibilities

Daily

• Using MRP suggestions to manage the inventory requirements of the business, identify and interrogate suggestions to prioritise the business needs.
• Maintain accurate supplier lead-times and pricing records for effective purchasing decisions to use MRP accurately.
• Capture and store order acknowledgements within the 123 purchase order file.
• Ensure delivery dates are accurate in 123, kept up to date for live purchase orders and provide goods in with a weekly delivery schedule, effectively plan deliveries throughout the working week
• To act as the point of contact for suppliers and to ensure that all products meet the requirements and deadlines of the company and the customer.
• Sourcing suppliers based on price, availability, necessity, quality and logistical expenses.
• Coordinate with shipping agencies and suppliers to track purchase orders, monitor and follow up on deliveries to ensure timely supply of goods.
• Internal communication for any purchase orders due in past the required delivery date that will affect planned production or sales orders.
• General collaborating with various internal departments to ensure that they fulfil all customer requests.

Weekly

• Support negotiations with suppliers to achieve best value and cost savings.
• Liaise with suppliers and internal stakeholders regarding faulty and damaged products for credit and replacement goods using correct returns procedure
• Monitor supplier performance and delivery times to maintain high standards.
• To provide accurate and efficient administrative support for the office team
• Communicate with internal departments to identify purchasing needs for stock and non-stock items.
• As required, prepare basic purchasing reports to assist management with spend analysis and planning.
• Assist with other department requirements where the need necessitates.

Qualifications and experience

• Previous experience working in an administrative role preferred (ideally from within a manufacturing environment)
• Detail oriented with a high level of data accuracy
• Good communications skills both written and oral

Knowledge and technical skills

• Ideally previous experience of ERP system/s
• Intermediate level Excel

Other requirements

• Flexible, open to change, attitude
• 'Can do' approach

Our Values

Energy Solutions is delighted to recognise our staff-led values, introduced to ensure everyone is aligned with our beliefs and ideas to best serve employees and customers.

We are in business to serve industries with the energy solutions they need to thrive. We win as a team, and we respect each other, our clients, and our environment. We strive to deliver quality and excellence on all fronts consistently. We are a brand that embraces diversity and inclusion, and we are passionate about our planet.

EXCELLENCE

RESPECT

DIVERSITY & INCLUSION

SUSTAINABILITY

QUALITY

Employee Benefits

At Energy Solutions we offer a comprehensive benefits package designed to support your well-being, both inside and outside of work. From awards to help you excel to private healthcare, we ensure that you have everything you need to thrive.

Job Type: Temporary

Contract length: 3 months

Pay: From £25,000.00 per year

Work Location: In person