Project Administrator

1 week ago

Poole, Poole, United Kingdom Yunex Traffic Full time £25,000 - £40,000 per year

Uniting what's next in traffic. 

At Yunex Traffic, we launch cities into the future with forward-looking infrastructure and transport solutions, making mobility safer, more efficient and more sustainable for all.  

Our Commitment: 

At Yunex Traffic, the uniqueness of our people is our strength. Our people are at the heart of what we do and every voice, perspective and contribution is valued. The future of mobility needs people who think down different tracks and we empower our people to transform cities all over the world. Join us and make a difference too.  

If we all thought the same, we would never think of anything new. That's why we recruit great minds from all walks of life. We embrace diversity and create what's right for the world by employing the people who live in it. 

At Yunex Traffic, we recognise that building a diverse workforce is critical to the success of our business. We strongly encourage applications from a diverse talent pool and welcome the opportunity to discuss flexibility requirements and workplace adjustments with all our applicants to encourage agile working and innovation. 

Do you want to make a difference with the work you do? Join us as a Project Administrator.  

Responsibilities: 

  • Manage workflow of customers project orders issued from the internal tendering team
  • Processing orders in SAP (sales orders)
  • Ordering directly from suppliers for ancillary equipment as and when required for customer projects (external suppliers)
  • Raising purchase/framework orders for logistics partners
  • Raising shipping documentation (GAI, Packing list) for export shipments
  • Organising and manage the process to obtain letter of credits and certificate of origin from the Chamber of Commerce
  • Maintaining comprehensive shipping records and updating the export register (including project cost allocations
  • Organising FCA freight collections and imports to GB from suppliers/customers as and when required.
  • Obtain freight quotations for business stakeholders, from our approved logistics partners
  • Clearance instructions raised and issued directly to export customs brokers. Obtaining copies of the export declarations and checking for accuracy
  • Maintaining good communication and organisation skills (internal /external customers)
  • Produce monthly forecasting reports for the business (when the project customers payments are due)
  • Invoice customers for project associated costs
  • Familiar in using SAP, Microsoft excel and Microsoft word
  • To work independently and in a time critical environment by being the point of contact for all project export shipments and being able to self-manage workload and priorities
  • Organise ad-hoc repair shipments, either being collected or returned to the customer
  • Being the customers single point of contact to manage and process any queries
  • Liaise with all internal teams, customs brokers and freight forwarders as necessary

Qualifications & Experience:   

  • SAP
  • Good general understanding of exporting shipments
  • Understanding of GB export customs clearance formalities processes
  • Shipping incoterms

We offer:  

  • Competitive base salary with an annual bonus.
  • Continuous training and learning opportunities to support career development.
  • 26 days of holiday, increasing up to 29 with length of service.
  • 37.5-hour working week plus paid overtime and unsociable hours uplift.
  • Excellent pension, with matching contributions up to 10% of pensionable salary.
  • Flexible benefits package to suit your personal needs.
  • Investment in personal development and support for membership of professional institutions.

How do I apply?  

We can only accept online applications. Click the "Apply Now" button below to submit your application. 

About Us: 

We are a global leader in intelligent transport systems with more than 3,500 passionate employees who pioneer, develop, create, install and maintain innovative road traffic and mobility solutions all over the world. 

We make our roads smarter, safer and greener. The work we do enables cities, highways authorities and infrastructure operators to create a new world of mobility and makes cities more livable for everyone. 

Our solutions range from traffic lights, tolling solutions and tunnel management to software, AI applications and the intelligent networking of all road users. 

Become a Traffic Transformer and help us to continue transforming towns and cities all over the world. 

What else do I need to know? 

To stay up to date with what we're up to at Yunex Traffic UK, including our events and some of our exciting new job roles, sign up for our UK Recruitment Newsletter here. 

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