Asset & PPM Administrator

Job Purpose:

Reporting to the Asset & PPM Manager, this role is critical in ensuring effective administration of Asset & planned Maintenance activity across the ASDA portfolio. Acting as technical support / Specialist within the area of Asset / Hard Services Planned Maintenance.

Key Accountabilities

One City

• To represent the company in a professional and competent manner at all times and develop strong working relationships with City and ASDA colleagues.

CAFM & Asset Administration

• Responsible for providing a technical knowledge of both Asset Management and Planned preventative maintenance.
• Provide a clear understanding of Planned maintenance, Schedule, Task sheets and compliance to both statutory and industry best standards (SFG20)
• Working as part of the Administration team, responsible for administering Asda asset database and planned preventive maintenance system, ensuring assets hold key information vital to Asda warranty and LCC programmes.
• Taking a lead role in maintenance of asset model and warranty libraries
• Extracting asset model and warranty information from customer information systems
• Maintenance of asset warranty guarantees and updating the automated warranty system
• Maintain asset and PPM modules ensuring all assets have a current maintenance programme and are legislative with current, compliant, documentation.
• Analytical reporting on asset variances identified via the data warehouse reporting tool.
• Monitoring asset changes, additions, disposals edit etc made via the asset app daily.
• Liaise with Managed Contract Team on asset changes, additions, disposals edit etc. made via the asset app to managed contract asset types.
• Work with field operatives to maintain accuracy of information on asset database.
• Working with Asset & PPM Manger to ensure variation changes are captured and implemented
• Ensuring all assets have valid certification, maintaining relevant reports.

Ensured Compliance

• Ensure process and procedure are implemented across the Operational teams,
• Ensure key asset / PPM data is relevant and current to both legislative and industry best standards (SFG20)
• Ensure certification uploaded against each PPM, to ensure both legal and non legal compliance
• Responsible for escalating / flagging any gaps in process or compliance to Asset PPM Manager

Manned Contracts ?

To work in partnership with Managed Contracts / Group Procurement Team to:

• ensure all assets maintained by a third-party contractor have planned PPM scheduled
• Assist with upload of certification where required
• to ensure all Planned maintenance activity has been planned and monitor and manage the timely close out of PPM tasks
• Responsible for escalating / flagging any gaps in process or compliance to Asset PPM Manager

Relationships

• Develop/maintain key relationships with client, engineering, store services, compliance team, and wider contract stakeholders. ·

Supporting the wider business

• To comply with any other reasonable request or instruction from the City Management Team

Financial Responsibility:

• Review and monitoring of contract (Asset / PPM) variation and control

Knowledge, Skills and Abilities

General Education

• 5 GCSEs or equivalent, include Mathematics, English & Science
• A levels or equivalent to include a administrative, number based subject

Professional/Academic/ Vocational Qualifications

• Level 3 qualification in relevant subject
• Level 4 qualification in relevant subject

Specific Knowledge

• Experience of Hard Services Planned maintenance to SFG20
• Planned Maintenance / Asset Knowledge
• Experience of Soft / Cleaning specification
• Experience of creating PPM task sheets / implementing Planned maintenance

Demonstrated Behaviours

• Excellent organisational skills including time management & planning.
• Willingness to accept ownership and accountability of work.
• Ability to use own initiative to problem solve whilst working alone or as part of a team.
• Can work well under pressure whilst ensuring all outputs are completed with accuracy and attention to detail,
• Motivated & Strong Positive Attitude

• Lead by example

• Ability to influence others

Specialist Requirements

• Willingness to work flexible hours
• Current driving licence

In 1985, husband and wife Willie and Susan Haughey established City Refrigeration Holdings. The pair set out with one goal – to make a positive change in the facilities management industry.

The Haugheys founded their enterprise on the values of collaboration and transparency, replacing client/contractor relationships with long-term, mutually beneficial partnerships. Each partner receives a unique strategy, shaped by the needs of the business and implemented by a bespoke, self-delivered model.

It is this focus that has allowed the City Group to grow from its humble beginnings into one of the world's most trusted facilities management companies. The business now employs over 12,000 people and has established divisions across Europe, Australia, North America and Asia. It has also diversified the services it offers to include maintenance and engineering, technical procurement and support, cleaning and ancillary services across retail, residential and commercial markets.

Now more than three decades into its story, City remains rooted in the core values established by the now Lord and Lady Haughey and remains passionate about sharing its unparalleled professionalism, quality, customer service and value with partners around the globe.