Executive Assistant/Office Manager

Behind every race-winning team is a world-class support network. Our business functions drive efficiency, innovation, and performance, ensuring success on and off the track. If you’re motivated, skilled, and ready to be part of something extraordinary, we want to hear from youRed Bull Technology Group is a championship winning team where the pursuit of excellence on track is matched only by our passion for innovation and talent off it. This is an exciting time to help us set new records and support Red Bull’s unique technology divisions across each of Oracle Red Bull Racing, Red Bull Ford Powertrains and Red Bull Advanced Technologies.The Red Bull Technology Group legal team strives to provide best in class legal support to the business.We have an exciting opening for an experienced Office Manager and Executive Assistant to the General Counsel to join the Legal Team.About the RoleRed Bull Technology Group is seeking a highly capable, hands on, office manager to join our Legal team. The role is integral to ensuring the smooth, day-to-day operation of the legal team.Key ResponsibilitiesOffice ManagementAct as a first point of contact for the legal team – welcoming visitors and directing queries to the relevant legal team member as appropriateSchedule departmental meetings, external meetings, prepare agendas and booking of meeting rooms.Diary managementManagement of legal team mailCoordinate team movements, WFH days, holiday roster and department coverManage office suppliesManagement of team timesheetsContact point for IT queriesMaintain legal team intranet page and ensure information is up to dateOrganise team events2. Executive Assistant to General CounselArrange travel of GC to and from races complete with travel itinerary packArrange all other business tripsDiary managementMeeting management3. Corporate HousekeepingAssist in the creation of presentations, reports and briefing documentsTaking and distribution of meeting minutesPhysical and digital filingEnsuring folder structures are correct and naming conventions are consistentAssist in Corporate HQ sign off process for high value mattersBecoming a trusted and go-to member of the legal team and wider businessAbout YouExperience & SkillsExperience as a sole departmental / office manager’Front of house’ experience essentialLaw firm experience is desirable but not a necessityExperience in working in a highly confidential fieldCan demonstrate examples of working independently, taking on responsibility and seeing projects through from start to finish.Commercial acumen essential.Personal AttributesFirst class work standards and work ethicStrong attention to detail and organisational skillsCan do attitude – must lean toward finding solutions rather than issuesTeam mentality – must want to make a meaningful contribution and impact in supporting the team to ensure maximum efficiencies are achievedClear communicator who can build trusted relationships at all levels of the business.An ambitious, hardworking self-starter with the ability to constantly learn, work independently, manage own work and contribute to the team and business.Strong client service orientation.Ability to prioritise and work to tight deadlinesEnjoys contributing to a fun team cultureWhat’s on offerExcellent salaryChampionship bonusPensionPossible travel opportunities to Red Bull HQ in AustriaPrivate health careDaily lunch allowanceOn-site gym and padel courtWork from home 1 day a weekAt Red Bull Racing & Technology, we believe our greatest strength is our people. We celebrate every success – together – and know that trust and collaboration are what drive us forward as one team.We’re committed to building a workplace where everyone can thrive, no matter their background or identity. Diversity fuels creativity, and inclusion unlocks potential. That’s why we actively foster a culture where you can bring your full self to work, feel you belong, and be part of something extraordinary. #J-18808-Ljbffr