Executive Assistant

3 days ago

Milton Keynes, United Kingdom Jungheinrich Full time

Role Purpose We are looking for a responsible Executive Assistant to provide personalised secretarial and administrative support in a well‑organised and timely manner. You will work predominantly on a one-to‑one basis on a variety of tasks related to the manager’s working life and communication. This is a fixed-term contract covering a maternity. Role Responsibilities Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and clients Manage a very busy diary, scheduling meetings and appointments and manage complex travel itineraries Attend and take minutes of the Executive Team meetings Organise facilities for meetings and ensure the manager is well prepared and has correct documentation Devise / maintain office systems, including data management and filing Meet and greet visitors at all levels of seniority Carry out background research and present findings Liaise and support during overseas visits from other JH countries Produce documents, briefing papers, reports and presentations including proof‑reading existing material Provide support for other Executive Team members (including travel arrangements) Liaise with clients, suppliers and other staff Uphold a strict level of confidentiality Role Requirements Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality Competencies Required Technical competencies Diary Management Travel Management Project Management IT Literate Efficient office administration systems Delivery of results German Speaking (Not Essential) Personal / Professional competencies Proactive Takes ownership Excellent verbal communication Written communication Planning and organising Team worker Respects colleagues Customer Service Excellence #J-18808-Ljbffr

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