Operations Administrator

7 hours ago

Ipswich, United Kingdom Opus Perm Full time

Our client is the fastest growing multi-services facilities management company in the UK. Their passion is putting staff and customers at the heart of everything they do. This is a fantastic time to join a growing business.

The role:

We have an amazing opportunity for an Operations Assistant to join are growing team in Derbyshire.

Support with the answering Client, colleague and manager queries.
Support Manager administration duties including change of contract, leavers, electronic filing, writing and sending letters, payroll queries etc
Support the management team with recruitment activities such as supporting/conducting interviews and assisting with administration as required.
Support the process of new starter induction training for newly appointed Colleagues (supporting the resources available within the operational team)
Manage Personal Data, in accordance with General Data Protection Regulations (GDPR) and internal process.
Coordinate compliance site training requirements as detailed from the H&S training compliance data
Coordinate and issue general communications
Support Area managers with the contract renewal process
Reconcile billing and purchase orders for third party suppliers - monthly
Support finance colleagues with billing and debt related issues
Be the initial point of contact for general enquires, ensuring these are dealt with and/or directed timely and as appropriate
Support at Management meetings and produce reports and KPI stats as required
Develop a thorough understanding and knowledge of Company systems and assist colleagues
Produce mobilisation trackers for new Contracts
Process orders for machinery/equipment
Update asset lists (site related, IT related, fleet related)
Maintain equipment/machinery repair logs
Maintain records for PAT
Assist the Area Manager in the allocation of site cover.
To undertake other duties and responsibilities as required Requirements:

Administrative experience
Excellent client communication skills
Proficient IT Skills
Great time management

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