Operations and Administration Coordinator

2 days ago

Ipswich, United Kingdom Chief Mechanic Limited Full time

**Part-Time | In-Office (Ipswich, IP4)**

**MotorDesk** is a fast-growing SaaS platform designed for the automotive retail industry. We power dealerships with smart tools for stock management, communications, invoicing, accounting, and websites - all in one place.

We're looking for an Operations and Administration Coordinator who thrives on variety and enjoys keeping everything running smoothly - from business operations to staff support and personal assistance. You'll play a central role in ensuring our team, office, and systems are well organised, while also stepping in to provide flexible support wherever it’s needed most.

This is a broad, hands-on role covering bookkeeping support, HR administration, office management, and executive assistance. It’s perfect for someone who is proactive, detail-oriented, and confident managing competing priorities in a dynamic environment.

**What you'll do...**
- Keep our operations running smoothly by supporting all core business functions within our growing business
- Coordinate staff including schedules, recruitment, compliance and wellbeing
- Ensure billing, payments, and basic bookkeeping processes are accurate and up to date
- Provide executive assistance to leadership, including diary and travel management
- Oversee business tools, suppliers, and services to keep the business running smoothy while going through rapid growth

**You're the perfect fit if you...**
- Have excellent organisational and multitasking skills
- Communicate clearly and professionally, both written and verbal
- Enjoy working across different areas and picking up new challenges
- Are proactive in spotting issues and finding solutions

**Bonus skills & experience...**
- Bookkeeping knowledge
- Experience in HR, staff administration, or office management
- Background as an EA or in supporting senior leadership

**Why Join MotorDesk?**
- Work on a modern SaaS product solving real-world problems for automotive dealerships
- Join a growing and inclusive team where your work makes a difference - collaborative, ambitious culture, where success is shared
- Evolve your skills across tech, customer success, and SaaS operations
- Make a real impact - your work will directly shape the product and business

Salary dependant on working hours and previous experience.

**Job Types**: Part-time, Permanent

Pay: Up to £35,000.00 per year

Work Location: In person

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