Executive Assistant and Office Lead
1 week ago
Executive Assistant and Office Lead Location: London, Farringdon Contract: Permanent, 37.5 hours, 5 days on site Ag Barr Plc is an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. We are a responsible business that values diversity, cares for our people, gives back to communities, and minimises our environmental impact. Your Responsibilities Provide proactive, confidential administrative support to the Executive team, managing complex diaries, scheduling travel, and coordinating high‑priority external engagements and relationships. Oversee the smooth operation of the office and execute key client engagements, meetings, and events at the new London hub. Prepare executive committee meeting materials, board reports, submissions, and other high‑level documents. Support the creation and distribution of presentation packs, reports, and materials for senior leadership meetings, ensuring timely and professional preparation. Serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and fostering strong relationships. Work in partnership with the other EA to provide seamless administrative support across the executive team, including holiday and ad‑hoc cover. Collaborate with the facilities team to ensure office standards and operations run smoothly, managing office‑related tasks, space planning, supplies, and resource allocation. Demonstrate a positive and professional approach at all times and support the office management aspect by being on site full time. What You Will Bring Proven, highly developed business administration background with significant experience as an executive assistant. Exceptional organisational and time‑management skills, including managing multiple senior‑level calendars and coordinating meetings. Experience preparing high‑level reports, meeting packs, and presentations for board members and executives. Demonstrated ability to handle sensitive or confidential information with discretion. Excellent written and verbal communication and interpersonal skills, able to liaise effectively with senior leaders and external stakeholders. Adaptability to work under pressure, adapt to changing priorities, and meet tight deadlines. Previous experience working with senior leadership teams, boards, or external investors. Willingness to develop new skills through learning and development opportunities. Desirable Understanding of working in a listed business or experience liaising with analysts, brokers, investors, and other external parties. What We Offer Uncapped bonus linked to business performance Defined contribution pension Up to 34 days holiday (depending on shift pattern) Flexible holiday trading Flexible cash pot to spend on benefits Healthcare cash plan Flexible benefits such as discounts & cash‑backs, gym memberships, technology purchases, etc. Life assurance Save‑as‑you‑earn scheme Staff sales discount Free AG Barr products throughout your working day and staff sales Annual salary review Ongoing professional development and access to learning and development programmes and content We are an equal opportunities employer and happy to discuss any reasonable adjustments that may be needed for successful candidates with a disability, health or mental health condition. Speculative CVs from agencies will not be accepted. Latest closing date for applications: 23rd November 2025 — we may close vacancies early where we receive significant numbers of applications, so apply now. #J-18808-Ljbffr
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