Executive Assistant to the SVP

6 days ago

Southampton, United Kingdom Hays Social Care Full time

Your new company
I am working with a global leader in the contact lens industry, dedicated to improving the way people see each day. With a strong commitment to scientific and technological innovation, they manufacture a wide range of soft contact lenses that cater to various vision needs. Operating in over 130 countries, they provide high-quality products and services to millions of people worldwide. Their mission is to bring better vision to the world through dedication, expertise, and leadership in the eye care industry.

Your new role | EA and Regional Communication Coordinator, Global Distribution Operations
I am seeking an Executive Assistant to provide comprehensive, administrative and organisational support to the SVP, Global Distribution Operations and Senior Management team.
This role involves leading global activities, managing internal and external communications, and coordinating meetings and events. The ideal candidate will have excellent judgement, strong communication skills, and the ability to handle multiple priorities with confidentiality and discretion. Experience in independently managing projects from start to finish is essential.

Perform general administrative duties for the SVP, Global Distribution Operations and team, including meeting coordination, minute-taking, and presentation creation.
Develop and execute the Global Distribution Operations communication strategy, ensuring consistency and improving employee communication.
Proactively seek new techniques and technologies to enhance employee communications.
Post-company events, successes, and employee achievements on social media.
Facilitate smooth communication between the SVP, Global Distribution, and internal departments, maintaining credibility and support with senior management.
Keep the SVP informed of upcoming commitments and responsibilities, following up as needed.
Manage a calendar of meetings, setting priorities based on guidelines.
Maintain and distribute key documents such as email lists, organisation charts, and site overviews.
Prioritise conflicting needs, handle matters proactively, and ensure project completion under deadline pressures.
Book travel and accommodation for senior managers and visitors.
Arrange entertainment and team-building events.
Coordinate off-site conferences, including planning meetings, distributing information, and creating agendas.
Oversee staff rewards, dealing with suppliers, placing orders, and coordinating distribution.
Perform any other reasonable duties as required by the line manager.This role is diverse and requires flexibility and multitasking. It involves supporting Senior Management globally, producing and deploying General Communications reports, and handling confidential information in compliance with GDPR.Strong organisational skills are essential for arranging large-scale events like roadshows, Christmas hampers, VIP visits, and more.The communications aspect requires skills in creating presentations, reports, newsletters, and monthly poster campaigns.Based in a fast-paced environment, the role includes both ad hoc and routine tasks. It also involves some foreign travel and occasional local travel for off site Management Meetings.

What you'll need to succeed
Knowledge, Skills & Abilities:

Relevant PA qualifications
Handle confidential and sensitive information appropriately
Problem-solving and multitasking skills
Proficient in Microsoft Office (Outlook, Word, PowerPoint)
High energy and drive
Accurate and high-quality work
Ability to work with people at all levels globally
Skills in creating reports, presentations, and newsletters
Friendly yet professional demeanour
Strong organisational skills
Knowledge of InDesign is a plus, but not required.Work Environment:

Office-based
Prolonged sitting and computer usageExperience:

At least 5 years' experience in a similar role
Experience of producing internal communication channels would be preferred but not essential.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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