Part-time Business Support Administrator

3 weeks ago

Manchester, United Kingdom Axon Moore Full time

Part-time Business Support Administrator 

About Us

We’re Axon Moore and we connect talent with opportunity.

We’re a people-focused financial recruiter, transforming teams with superior talent and matching the best candidates with leading businesses. 

We believe in forging long standing partnerships and integrate ourselves into our clients’ businesses - we don’t just make placements, we collaborate, and we consult. 

We’re honest and sincere and know that relationships are built on trust and mutual respect - but that unrivalled sector expertise and local market knowhow is our clients need.

We’re passionate and we care - striving to help unlock both teams and candidates’ potential. 

It’s this approach that has allowed us to support clients and candidates across the full spectrum of accountancy and finance roles for over 20 years.

Whether it be executive search, a qualified position or a part qualified / transactional finance role, our expert consultants provide a tailored service that helps clients and candidates navigate the market, eliminate challenge and find solutions that really fit. 

But alongside this, we pride ourselves on being the best recruitment agency to work for, and have worked hard to create a culture where we are able to retrain and attract the best talent across the North. We ensure that our staff receive the flexibility, trust and respect to perform their job to their best of their ability, but also to develop and progress with us.

We’re Axon Moore and we believe in doing things differently, placing exceptional talent when and where it matters. 

Role

We are looking for a Part-time Business Support Administrator (reduced hours, 5 days a week) to join our team based in our Manchester Head office. As a Business Support Administrator, you will play a vital part of our operations team, providing comprehensive support across various business functions to ensure the smooth and efficient running of the office. You will be a crucial resource to our Senior Leadership Team (SLT) as well as assisting Recruitment Consultants with wide range of administrative and clerical tasks.

The ideal candidate will have a strong background in office administration, be able to demonstrate an exceptional ability to manage multiple tasks, prioritize effectively, and maintain a structured approach to workload.

Key Responsibilities:

Office Administration

Serve as a primary point of contact for the business by managing all incoming and outgoing correspondence, including emails, phone calls, and mail in a professional and timely manner
Handle general administrative tasks such as record-keeping, data entry and maintaining office supplies, acting as the first point of contact for employee queries
Review, draft, and send candidate and client contracts for temporary contractor placements, ensuring all agreed terms of engagement are met and align with the latest guidance from The Recruitment and Employment Confederation
Maintain a comprehensive database of all contracts, including contract end dates, extensions, and amendments
Manage office vendors and service providers, including negotiation of contracts and agreements
Coordinate with the Recruitment consultants to ensure all necessary data and compliance documentation is received and inputted to the CRM System
Maintain organised and accurate records of all compliance-related documentation, ensuring these are kept up to date and adhere to company policies and regulations
Meet and greet office visitors ensuring they have been signed in appropriately with building reception
Draft and send NDA’s to candidates and clients when requested by our SLT
Assist with the preparation of reports, presentations, and documentation when required
Troubleshoot basic IT issues or escalate to IT support to coordinate repairs and maintenance of office equipment
Liaise with external vendors to arrange and oversee any maintenance requests and repairs, ensuring a comfortable and functional work environment 

HR Admin Duties

Assist in the recruitment process, including sending offer letters, contracts and performing required identification checks of new employees
Manage the onboarding of all new hires, ensuring new employees are onboarded appropriately with correct access rights
Liaise with our IT support to set-up required IT equipment and accounts for new starters
Oversee, input and track employee holiday requests and approvals
Record and maintain confidentiality and security of sensitive employee  information and documents
Executive Support

Working closely with the SLT to arrange and coordinate meetings, conferences and travel arrangements as required
Prepare and distribute reports, presentations and documents as required by the executives
Perform other adhoc tasks as and when required for the SLT
There will be other ongoing adhoc projects to become involved in supporting the wider business

Package

£25,000 to £30,000 (FTE) dependent on experience
Hybrid working (3 days per week office based)
25 days holiday plus bank holidays and Birthday (FTE)
Discretionary annual bonus

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