Archive Assistant

Archive AssistantFixed Term, Full Time£23,344 to £25,679 per annumLocation: ChelmsfordWorking Style: This is a full time Maternity Cover for 6 months.
This role will involve working Monday to Friday including occasional Saturdays and evening work on a rota.
This can be discussed further at interview.
Essex County Council (ECC) is one of the largest and most dynamic local authorities in the UK and we look after a large and diverse geographical region of the country.
Essex covers over 1,420 square miles and has over 1.8 million residents in a range of coastal, rural and urban communities.
ECC has a very successful track record of delivering transformational change in the public sector and has worked hard to deliver better quality at lower cost.
We have an ambitious transformation agenda – one with the scope to reach every part of the council.
We are changing the way we think, the way we work, and the ways in which we deliver our services to support our residents.
We are committed to becoming a place where individuals, partners and communities feel proud to play their role and genuinely want to belong.
We're immensely proud of our flexible working options.
Read more .
The Opportunity With excellent customer service skills and experience in either researching family/local history or civil registration, this role will deliver advice and guidance to visitors to the Essex Record Office (ERO) and carry out administrative and technical tasks to deliver services relating to historical and genealogical information.
The role is essential in delivering the Duplicate Certificate Service, providing copies of birth, marriage and death certificates.
This requires attention to detail as well as an ability to work to strict timescales.
The Archive Assistant will engage with the public, as the first point of contact when accessing ERO services, ensuring a high performing search room, document production service, duplicate certificate service, reprographics, and historical/genealogical research service.
What's in it for you?
Wide range of learning and development opportunities.
26 days annual leave + bank holidays + choice to buy extra.
Generous Local Government Salary related pension scheme.
Access to hundreds of discounts and benefits through Essex Rewards.Access to our health and wellbeing support platform with Vita Health Group.Up to 4 days per annum volunteering leave.
What will you be doing?
Contribute to the operation of the ERO Searchroom, meeting customer requirements to achieve high levels of satisfaction.Contribute to the operation of the ERO Duplicate Certificate Service, meeting strict time timescales, providing advice and dealing with customer enquiries via phone and email.Advising the public on the safe handling of documents and ensuring the security of unique archival material.Respond to enquiries in respect of all aspects of genealogical and historical research, relating to the historic county of Essex, utilising EROs electronic catalogue, Ancestry, and other genealogical and historical databases.Maintain secure storage and retrieval of documents, actively promote long-term storage through the use of preservation techniques.Provide specialist information, advice and guidance to customers and colleagues and assist with the promotion and safe storage of the Essex Art Collection.Work with colleagues to share expert knowledge that increases awareness of the ERO including the preparation and delivery of ERO Outreach events and updating and maintaining content on social media outlets.Responsible for actively promoting, processing, and securing local sales to maximise income generation opportunities.Provide support and assistance to remote users, including the undertaking of customer research projects in a cost-effective way to increase revenue via the paid Search Service.Responsible for administering reprographics services and assisting with the operational delivery of the duplicate certificate service, processing payments for these.Contributes to the administration of the repository office and repository rooms, including efficient and accurate document retrievals and returns.Specific individual and shared targets and objectives are defined annually within the performance management framework.
The Experience You Will Bring Essential: Significant experience of working in a customer facing environment, with excellent communication skills.Ability to develop and use technical and specialist skills and knowledge to deliver customer service.Evidence of accuracy and attention to detail.
Competent in MS Office Suite of programmes.
Desirable: Educated to (RQF) Level 3 (A Level) or equivalent by experience.
Evidence of continuing professional development.
Experience in family/local history research or civil registration.
Experience of working with research databases Why Essex?
Essex County Council has a location to be proud of.
Our 1,300 square miles stretch from Constable Country to the Thames Estuary, from the dynamic M11 corridor to the traditional seaside resorts of Clacton and Walton.
England's oldest town, Colchester, and two of its newest – Basildon and Harlow – are right here.
Along with the City of Chelmsford, the county town, they form our major population centres.
It means real choice and makes Essex the ideal place for your career.
Read more Essex County Council is proud to be a Disability Confident Leader.
We're committed to interview all disabled applicants who choose to apply under our Job Interview Scheme if they meet the minimum requirements of the job.
Please speak to our Recruiters if you require any reasonable adjustments during the process.
We're also committed to interview all veterans and care leavers, who meet the minimum requirements of the role for which they are applying.
Essex County Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.
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