Facilities Coordinator
6 months ago
Kennedys is looking for a Facilities Coordinator to join our Chelmsford office. The Facilities Coordinator will be responsible for the provision of support services to an exceptional standard to the office
To be the point of contact for any onsite services such as, print, mail, security etc.. whilst coordinating all client events. Ensuring the office is to the required standards to work from and aligned to Kennedys brand.
**Team**
The Facilities team provide strategic support on projects, risk management, contract management, budget management and ensures the firm acts in accordance with local regulations and ISO standards.
The Facilities team have presence in all Kennedys offices.
**Key responsibilities**
- Internal - Build and maintain strong relationships with onsite stakeholders and teams
- Forge positive and open relations with wider team members and business services teams
- Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities Coordinator
- Being the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed
- Ensuring all offices provide a great working environment to Kennedys staff and a presentable environment to our clients
- Developing good working relationships with contractors when onsite, and ensure service is aligned expectations
- Booking maintenance tasks and issuing permits
- Ensure that the Firms' Support Services are maintained and consistently delivered to a high standard
- Front of House - reception, ensuring meetings are facilitated and catered for
- Maintain up to date records and adhere to the essential competencies and Service Level Agreements for the role
- Undertake and manage ordering and stock control for items such as stationery
- Co-ordinate the Facilities Management and property maintenance tasks including Health & Safety.
- Monitor mailbox and deal with enquiries/direct to the correct person
- Ensure MFD's are operational daily and report any issues to the relevant teams
- Process incoming mail (this involves internal distribution and uploading to the case management system) as well as dealing with outgoing mail
- Maintenance - logging helpdesk jobs, arranging building access and permits
- Archiving
- Process and track invoices relating to orders for Facilities
- Provide holiday cover for team members to include assistance with incoming and outgoing post and ordering stationery.
- Provide support to the Facilities Leadership Team to include processing expenses and booking travel as and when required
- Provide administrative support to the wider facilities team as and when required.
- Provide holiday cover for team members including other offices
- Working with the wider facilities management to increase the profile of the FM team through
**Required experience**
- Facilities management experience, in particular within professional services would be advantageous
- Efficient and diligent document management
- Excellent administration skills
- Excellent communication skills and attitude to provide a first class service to clients
- Ability to identify and proactively manage user concerns or queries
- Ability to be flexible on approach towards others, identifying what stakeholders require from you
- Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
- Team player
-
Facilities Coordinator
6 months ago
Chelmsford, United Kingdom Kennedys Full timeKennedys is looking for a Facilities Coordinator to join our Chelmsford office. The Facilities Coordinator will be responsible for the provision of support services to an exceptional standard to the office To be the point of contact for any onsite services such as, print, mail, security etc.. whilst coordinating all client events. Ensuring the office is to...
-
Facilities Energy Coordinator
1 month ago
Chelmsford, Essex, United Kingdom CV Library Full timeWe are currently recruiting for a Facilities Energy Coordinator to join our team at Broomfield Hospital in Chelmsford.Responsibilities:Supervise, co-ordinate, and administer the daily operations and energy utilities within the Estate.Undertake options appraisals, feasibility studies, and develop business cases for project programmes; agree strategy for...
-
Facilities Operations Coordinator
6 days ago
Chelmsford, Essex, United Kingdom BEST Fitness, Inc. Full timeAbout the RoleThe Facilities Associate will be responsible for ensuring the overall cleanliness, organization, and maintenance of our club facilities.This is a dynamic role that requires a motivated individual who thrives on variety, problem-solving, and making a real difference.
-
Facilities Administrator
8 months ago
Chelmsford, United Kingdom Jenkins Recruitment Solutions Ltd Full timeWe are currently seeking a highly organised and motivated Facilities Administrator to join our client based in Chelmsford. Our client is an established unique global company who have a great team dynamic! Key Responsibilities: - Coordinate internal maintenance requests, ensuring timely resolution and follow-up. - Serve as the primary point of contact for...
-
Facilities Maintenance Engineer
1 month ago
Chelmsford, Essex, United Kingdom Innovate Recruitment Ltd Full timeAbout the RoleWe are seeking an experienced Facilities Maintenance Engineer to join our team at Innovate Recruitment Ltd.As a key member of our Plant Maintenance Team, you will be responsible for maintaining and improving the condition of our plant equipment and facilities.Responsibilities:Plan, coordinate, and execute maintenance activities to minimize...
-
Office Coordinator
8 months ago
Chelmsford, United Kingdom Juniper Education Ltd Full timeWelcome to Juniper Education, where our mission is to champion educators, empowering them to shape the future generations. We're more than just a support system; we're the driving force that propels schools and Academy Trusts to new heights.With our proven school education management systems and services, we address a spectrum of needs, ensuring excellence...
-
Office Coordinator
6 months ago
Chelmsford, United Kingdom Juniper Education Full time**The Role** The Group Facilities team manage all aspects of the office facilities across all Juniper Group locations in the UK. It is responsible for Health, Safety and environmental policies, practices and service provision, property management, management of suppliers and external service providers of support services. Each day the team may deal with a...
-
Facilities Management Coordinator
7 months ago
Chelmsford, United Kingdom Mitie Full time**Role Overview** **Facilities Co-Ordinator** **Values**: **Delivering the exceptional, every day** - **Our purpose**: our expertise, care, technology, and insight create amazing work environments, helping our customers be exceptional every day. - **Our promise to our people**: a place to work where you can thrive and be your best every day. - **Our...
-
Office Coordinator
6 months ago
Chelmsford, United Kingdom Juniper Education Ltd Full timeWelcome to Juniper Education, where our mission is to champion educators, empowering them to shape the future generations. We're more than just a support system; we're the driving force that propels schools and Academy Trusts to new heights.With our proven school education management systems and services, we address a spectrum of needs, ensuring excellence...
-
Sports Facility Technician
2 weeks ago
Chelmsford, Essex, United Kingdom Shorefields Full timeWe are seeking a highly skilled and motivated individual to join our team as an Academy Training Coordinator.About the RoleThis is an exciting opportunity to work in a dynamic environment, coordinating training activities and programs. The successful candidate will be responsible for planning and delivering training sessions and workshops.The role involves...
-
Facilities Management Engineer
4 days ago
Chelmsford, Essex, United Kingdom CBSbutler Full timeWe are seeking a highly motivated Facilities Management Engineer to join our team in Chelmsford, Essex.Annual Salary:£48,000 + shift allowance + call out allowance + competitive benefits package.About the Role:This position involves overseeing the maintenance and upkeep of our facilities to ensure they remain operational, safe, and compliant with regulatory...
-
Site Operations Coordinator
24 hours ago
Chelmsford, Essex, United Kingdom Shorefields Full timeSchool Facilities ManagerWe seek a skilled and experienced School Facilities Manager to maintain the condition and safety of our school buildings and grounds.This is a part-time position requiring 19 hours 30 minutes of work per week, with specific hours on weekdays.The successful candidate will be responsible for ensuring the upkeep of the school premises,...
-
Facilities Maintenance Technician
1 week ago
Chelmsford, Essex, United Kingdom Alimak Group AB Full timeAbout the RoleWe are seeking a Facilities Maintenance Technician to join our Façade Access Division at Alimak Group UK. This full-time permanent role is based in Chelmsford, with travel to client sites as required.In this exciting opportunity, you will play a key part in ensuring the performance, safety, and reliability of our cutting-edge systems across...
-
Administrative Finance Coordinator
6 days ago
Chelmsford, Essex, United Kingdom Select Appointments Full timeJob OverviewWe are seeking a highly skilled and organized individual to join our team as a Finance and HR Administrative Assistant. This role is an excellent opportunity for someone who values improvement and development, and is confident in handling transactions.About the RoleThe ideal candidate will have excellent organizational skills, with the ability to...
-
Heavy Civils Operations Coordinator
4 days ago
Chelmsford, Essex, United Kingdom PSR Solutions Full timeJob Description: As a seasoned Heavy Civils Operations Coordinator, you will play a critical role in coordinating and managing the execution of earthworks projects in the UK.About the Role:Coordinate and plan site activities, including equipment deployment and resource allocation.Liaise with clients, consultants, and internal teams to ensure project...
-
Business Support Coordinator
1 week ago
Chelmsford, Essex, United Kingdom Lighthouse Personnel Full timeAre you a highly organised and communicative individual looking to support the delivery of business support projects in Chelmsford? We are seeking a skilled Receptionist / Facilities Administrator to join our team at Lighthouse Personnel, where you will contribute to the successful operation of our Essex-based business centre.The ideal candidate will have...
-
Night Shift Logistics Coordinator
3 weeks ago
Chelmsford, Essex, United Kingdom Corus Consultancy Full timeAs a Night Shift Logistics Coordinator at Corus Consultancy, you will play a critical role in ensuring the smooth operation of our warehouse facilities. Your primary responsibility will be to sort parcels by hand into compartments on a sorting frame. Additionally, you will be responsible for moving mail between conveyor belts, loading docks, and trolleys....
-
Rtt Pathway/harm Review Coordinator
7 months ago
Chelmsford, United Kingdom Mid and South Essex NHS Foundation Trust Full timeOphthalmology is looking for a RTT Pathway/Harm Review Coordinator to join our friendly and supportive team where you will work within the Ophthalmology Department based at Broomfield, facilitating the smooth running of the patient journey by ensuring that coordinated and streamlined administrative processes revolve around the patient and their individual...
-
Medical Education Coordinator
6 months ago
Chelmsford, United Kingdom Mid and South Essex NHS Foundation Trust Full timeWe are looking for an enthusiastic and motivated individual to provide high quality and comprehensive administrative support for Medical Education at Mid and South Essex NHS Foundation Trust (MSEFT). The role is varied and interesting with high levels of responsibility. You must be able to use initiative to work without direct supervision and to tight...
-
Patient Flow Coordinator
6 months ago
Chelmsford, United Kingdom Mid and South Essex NHS Foundation Trust Full timeThe Acute Medical Unit is looking for an enthusiastic administrator to join our friendly team as a Patient Flow Coordinator role to facilitate the smooth running of the patient journey by ensuring that co-ordinated and streamlined administrative processes revolve around the patient and their individual needs. Working in partnership with the AMU Nurse in...