Executive Assistant

2 weeks ago

Cardiff, United Kingdom Public Health Wales Full time

Job summary An exciting opportunity has arisen for an Executive Assistant/ Directorate Business Support Manager to join Public Health Wales working within the Operations and Finance Directorate.
The role of Executive Assistant to Deputy Chief Executive/ Directorate Business Support Manager is a key role within the national public health organisation and provides an opportunity for the individual to be a part of an essential area of Public Health Wales.
The purpose of the job is to provide excellent and comprehensive executive and administrative support to the Deputy Chief Executive and Deputy Director of Operations and Finance and provide business support to the Governance and Business Manager of Operations and Finance This role includes , providing operational and business management support to the five divisions of the Operations and Finance Directorate.
The post holder will assist in the coordination, development and implementation of key business administrative processes and tasks for the Directorate.
If you are a highly motivated, experienced, and organised individual who wants to help make a difference or someone who would like an opportunity to develop their skills, then we are keen to hear from you.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Interviews will be held on 16-December-2024 Main duties of the job To be considered for this role we are looking for an individual with experience of providing excellent executive assistant support alongside skills in business management, you will need to be able to demonstrate attention to detail and be competent in diary management and in taking minutes.
You will also have excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales.
You will have the ability to efficiently manage time and competing priorities and report, address and escalate issues in a timely and effective manner.
The post holder will manage meetings including the collation, tracking and dissemination of papers, taking of minutes and management of actions.
The role will include planning and organising complex activities and logistics, providing high level support as required, ensuring that the Deputy Chief Executive and senior managers are provided with appropriate support.
About us We are Public Health Wales - the national public health organisation for Wales.
Our purpose is 'working together for a healthier Wales'.
We exist to help all people in Wales live longer, healthier lives.
With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise.
We are the main source of public health information, research and innovation in Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion.
We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit For guidance on the application process, please visit Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents.
Person Specification Experience Essential Demonstrable proven experience of working as an Executive Assistant, Business Manager or in a similar role.
Experience of dealing with confidential and sensitive information and appropriate maintenance and storage of records Experience in the management of business and office procedures Formal minute taking Desirable Experience of monitoring performance indicators.
Skills Essential Able to organise multi-disciplinary meetings and events.
Excellent management and communication skills and knowledge.
Complex diary management Desirable Ability to speak Welsh or willingness to learn Knowledge Essential Working knowledge of filing/data systems including records management Desirable Knowledge of Public Health Wales Personal Attributes Essential Ability to work to deadlines and under pressure.
Desirable oContinued Professional Development

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