Site Logistics Administrator

4 days ago

Fareham, United Kingdom J&B Hopkins Full time

Since 1978, Hopkins has been a business built on family values that has grown from strength to strength.
Currently, we have over 200 people working across the business.
Some of whom have been with us since the beginning
Our ethos is to promote from within our own team whenever we can.
So, developing our people is vital to our success.
From Early Careers to Director level, we are always looking to find great people to join our team.
Location: Gosport – Site Based Role Reports To: Contract Manager Employment Type: Full-Time/Part-Time over 5 days a week.
Fixed Term until December 2025 Salary: Competitive About J.B. Hopkins J.B. Hopkins is a prominent mechanical and electrical engineering contractor known for delivering exceptional construction projects across the UK.
Our commitment to innovation, quality, and client satisfaction has made us a trusted name in the industry.
As we continue to grow, we are looking for a meticulous and organised Goods-In Administrator to support our operations on a flagship project.
What we are looking for?
The Site Logistics Administrator will be responsible for managing all administrative tasks related to the receipt and documentation of materials delivered to our sites.
This role involves ensuring accurate record-keeping, communication with suppliers, and coordination with the on-site and procurement teams Along with booking in delivery with the onsite Logistics team.
The ideal candidate will have excellent administrative skills and experience in a construction or logistics environment.
Please note, this role does not involve physical handling of stock.
Key Responsibilities: Documentation & Record-Keeping : Process and accurately document all incoming goods and materials against purchase orders and delivery notes.
Ensure all delivery paperwork is complete, accurate, and compliant with company policies.
Maintain organised digital and physical filing systems for all goods-in documentation.
Supplier Communication : Act as the primary administrative contact for suppliers regarding deliveries, ensuring clear and timely communication.
Liaise with suppliers to resolve any discrepancies or issues with deliveries, such as missing or incorrect items.
Coordinate with suppliers to confirm delivery schedules and track the progress of outstanding orders.
Coordination with Site & Procurement Teams : Work closely with the procurement team to ensure that all goods received are correctly logged and match the corresponding purchase orders.
Communicate with site teams to update them on the status of deliveries and resolve any issues related to received goods.
Assist in the coordination of documentation for materials that need to be returned or replaced.
Booking in delivery with the onsite Logistics team on agreed timed slots.
Reporting & Analysis : Generate regular reports on goods received, highlighting any discrepancies, delays, or issues encountered.
Provide administrative support for inventory and stock control processes by ensuring that all relevant information is accurately recorded.
Contribute to audits and reviews of goods-in processes, helping to identify areas for improvement.
Support to the Finance Team : Assist the finance team by ensuring that all goods-in information is correctly processed for invoicing and payment.
Collaborate with finance to resolve any billing or payment issues related to delivered goods.
Key Requirements Experience : Previous experience in an administrative role within a construction, logistics, or similar environment.
Experience with goods-in or procurement processes is an advantage but not essential.
Skills & Competencies : Strong organisational skills with a keen attention to detail and accuracy.
Excellent communication skills, both written and verbal, with the ability to liaise effectively with suppliers and internal teams.
Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with procurement or inventory management software.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Personal Attributes : Proactive and self-motivated, with a strong sense of responsibility.
A team player with a positive attitude and the ability to work collaboratively.
Adaptable and open to learning new systems and processes.
Our commitment to you As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business.
As our inhouse HR team will work alongside you and your line manager to develop a bespoke develop plan that is tailored to your needs.
We also offer a host of benefits across our business, including Flexible Holiday Scheme Onsite Gym Flexible Working Staff Social Events Time off to commit to charity work and good causes Private Medical Insurance Life Insurance Company Contribution towards Eye Welfare Employer Assistance Programme that goes above and beyond Be yourself Our clients come from all walks of life and so do our colleagues.
That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds.
At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs.
We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey.
We are here to support you, so please reach out to our team.

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