Safeguarding Support Team Administrator

3 weeks ago

Southampton, United Kingdom Hampshire And Isle Of Wight Healthcare Nhs Foundation Trust Full time

Job summary Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to; Hampshire IOW Healthcare NHS Trust, Hampshire and Isle of Wight ICB, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.The post holder will provide support to the Safeguarding Support Team by assisting with administrative tasks as needed.The role involves delivering efficient, high-quality, and confidential administrative and secretarial support to the safeguarding support team.The post holder will respond promptly and efficiently to all routine requests, contributing to the delivery of the safeguarding agenda across Hampshire and Isle of Wight Healthcare.The position requires the ability to work independently, making decisions and prioritising tasks related to the day-to-day operations of the safeguarding support team hub, while also collaborating effectively with other team members.The post holder will assist with the collation and dissemination of data, as well as the monitoring and evaluation of projects for the Safeguarding Support Team.
Additionally, they will maintain and upload safeguarding documents using electronic health recording systems.
Main duties of the job *To act as the first point of contact for the safeguarding support team*To deal with highly sensitive information regarding abuse and domestic violence effectively and in a professional manner*To use a variety of information systems effectively*To request information from service lines for the purpose of high risk domestic abuse meetings then upload identified information after meetings*To set up and maintain systems for the collection of data including setting up databases, spreadsheets and the development of presentations using PowerPoint*To produce well-presented reports, letters, chronologies and plans, emails as required, preparing drafts of items as required*Arranging meetings, putting together agendas, minute taking, writing up minutes, distributing in a timely manner and following up on actions.
*To assist with audits*To support with co-ordinating safeguarding training for staff*Assist Nurse Specialist in co-ordination of clinical & safeguarding supervision.
To set up and maintain supervision data spreadsheet*Be willing to support admin processes in the local Multi-Agency Safeguarding Hubs (MASH) if required About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services.
We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do.
Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients.
By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust.
This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight.
We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Job description Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert.
The Trust will seek to resolve this issue wherever possible.
Person Specification Qualifications Essential *NVQ level 3 administration qualification or equivalent experience *Excellent working knowledge and experience of Microsoft applications including Word, Excel and Outlook.
*RSA level 3 typing or equivalent level of experience *ECDL/CLAIT or equivalent *Educated to GCSE standard or equivalent.
Minimum A-C in English Desirable *Working knowledge of PowerPoint Experience Essential *Good knowledge of a range of secretarial procedures including word processing, minute taking, maintaining electronic and other records, gathering data.
*Experience of organising own workload, prioritising and working to deadlines *Excellent telephone manner *Experience of working in a constantly changing environment Desirable *Experience of working within the NHS *Ability to use various Computer Systems Systm One, Caredirector, MOSAIC ,RIO & NHS Spine Portal

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