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Receptionist

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StanfordleHope, United Kingdom Inclusion Full time

Job summary An exciting opportunity has arisen; for a fixed-term Band 2 Receptionist / Administrator role at Inclusion Thurrock IAPT services.
This role is part time hours, Monday to Thursday.
A job share will be considered, if suitable for the service and successful applicants.
The work can be varied and involves reception work, face to face and telephone contact, with service users and organisational duties for therapists and managers.The admin team and reception are often praised and complimented for their response to clients and for providing a calm welcoming and professional first contact.
This is the culture we wish to maintain and improve upon as we continue to develop services for our communities across Thurrock.
Main duties of the job Inclusion Thurrock is an IAPT service providing psychological therapies within primary care to patients with mild to moderate mental health issues.The main priority of this position is to work as part of the administrative team providing general reception and administration duties for the Thurrock Mental Health Service, working with our established processes, policies and procedures to provide a comprehensive high-quality service and deal efficiently and courteously with patient enquiries.Your regular duties in this role will be dealing with, face to face service users as well as, telephone and electronic enquiries.
Booking and/or amending patient appointments, contacting patients to provide information from the clinical team and assisting patients to access our services.
About us Midlands Partnership NHS Foundation Trust is an award winning organisation with over 9000 employees.
We are one of the largest integrated Health and Social Care providers, covering services across North & South Staffordshire, Shropshire, Hampshire, Buckinghamshire, Isle of Wight and Essex.We pride ourselves on the services provided to support with the well-being of all of our employees both physically and mentally and offer counselling support and lifestyle information.
Opportunities for flexible working are also available depending on the role.We encourage career development provided by in house training programs and coaching support.Demonstrating our strong commitment to equality, diversity and inclusion, and in context of our objective aligned to the growth of diversity across the workforce; we are particularly seeking applications from individuals who may be from under-represented groups, such as black, Asian or other ethnic groups, individuals with a disability, or LGBTQ+ individuals who meet the specific criteria.We are embedding values based and inclusive recruitment practices to ensure that all applicants, from any backgrounds, have an equal chance of success in achieving a role with us.
Job description Job responsibilities Please see the attached job description for the full list of duties and responsibilities, a summary is below: Carry out administrative tasks, including sending and receiving emails from the Admin Team mailbox, ensuring confidentiality is maintained.Respond promptly to all incoming telephone calls and emails to ensure urgent matters are dealt with promptly with messages recorded and relayed accurately.Monitoring any voicemails received and respond/action these promptly.
Including any appointment cancellations or rescheduling of appointments.Dealing with enquiries to the service by patients and their family, health professionals.Attention to detail is vital in this work at all stages of data entry, taking and recording messages and communications within the service.Entering data accurately according to IAPTus programme requirements and service procedures.
Extracting information on request to assist Locality Manager and Clinicians.Responsible for providing high quality administrative support to the multi-disciplinary psychological therapies team including room bookings, responding to staff sickness alerts and batch distribution of patient correspondence.
Person Specification Experience Essential One year's experience of reception work / general office administration to include dealing with face to face and telephone enquiries, routine filing systems, accurate copy typing and basic record keeping.
Qualifications Essential Good basic level of education and good command of the English.
Skills Essential Ability to cope with busy office and varied workload where accuracy and attention to details is essential Good organisation skills