Operations Coordinator

4 weeks ago

Greater London, United Kingdom TransPerfect Full time
Job Description

Position summary:

As an Operations Coordinator, you’ll partner with our London Operations team to keep the office running seamlessly. In this role, you’ll engage with both internal and external stakeholders, tackling diverse tasks such as managing deliveries, managing office seating plans, coordinating office supplies, and organizing maintenance and repairs. If you're a proactive problem solver with excellent communication skills and a passion for teamwork, we’d love to hear from you


Responsibilities:

  • Manage relationships with cleaners, maintenance personnel, and contractors to ensure efficient service.
  • Update employee access cards, including onboarding new hires and processing terminations.
  • Coordinate with managers to arrange seating plans for new hires.
  • Collaborate with managers to facilitate internal employee moves and seating adjustments.
  • Coordinate with movers, managers, and helpdesk for office relocations or changes.
  • Place orders and manage procurement for special projects as needed.
  • Serve as the point of contact for telephone systems and coordination.
  • Liaise with vendors for supplies and services.
  • Manage office inventory, place orders, and maintain stock levels.
  • Organize and oversee the maintenance and repair of office equipment as required.
  • Provide weekly progress reports to the Operations Manager.
  • Perform other special projects or duties as needed.


Required skills and experience:

  • Excellent written and verbal communication skills in English
  • Excellent problem solving skills
  • 1 year of experience in Customer service and/or Operations/Reception
  • Strong interpersonal skills
  • Effective time management
  • Strong organizational skills, attention to detail, and the ability to multi-task
  • Working knowledge of MS Office
  • Ability to prioritize and schedule tasks and work in a team environment
  • Must be willing to learn new things, be open to challenges and thrive on success
  • Strong telephone skills
  • Ability to work on-site in our London office 5 days per week


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