Executive Assistant

1 month ago


london city of london, United Kingdom Flair for Recruitment Full time

This role is for a proactive and highly competent Executive Assistant who can operate successfully in a pressurised and fast-paced environment, to provide client and business focused secretarial and administrative support to a small group of partners.


You will need to be able to adapt to different working styles of partners. Undertaking complex tasks and projects, providing high-level and flexible organisational support and playing a critical role in working with partners, clients, and the wider firm to help support the team deliver to the highest standard.


Key Responsibilities:

  • Act as a professional ambassador for partners internally and externally, managing diaries, appointments, meetings, and logistics to ensure smooth schedules
  • Handle diary conflicts, manage partner inboxes, draft/respond to emails, forward client-critical emails to the team, and highlight urgent matters for partner attention
  • Manage compliance and billing processes, coordinate meetings, and ensure deadlines are met
  • Oversee financial and matter management, including unpaid bill tracking, and foster strong partner relationships for effective time management
  • Implement best practices for operational efficiency, attend meetings, take minutes, and follow up on actions
  • Coordinate business development activities, including events and conferences


Qualifications

  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Bachelor's degree or equivalent experience
  • Proficient in Microsoft Office suite
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills


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