Human Resources Coordinator

3 weeks ago

london battersea, United Kingdom Julius Rutherfoord & Co Full time

Job Title : HR Coordinator

Hybrid : 4 days a week in the office


Company Overview: Julius Rutherfoord & Co is a leading B2B contract cleaning company based in London, specialising in providing high-quality cleaning services to commercial facilities. Some of our clients include Freshfields, the QEII Centre, and Battersea Dogs & Cats Home. Our dedication to excellence and customer satisfaction has established us as a trusted partner for businesses across various industries. We are committed to delivering superior cleaning solutions tailored to the unique needs of each client.


Job Purpose: To ensure that all HR administration and first stage ER matters are carried out in a timely manner and in accordance with policies and procedures. As the first point of contact for HR-related queries from employees and external partners, ensure that all clients, cleaning staff and suppliers are dealt with efficiently and professionally in order to provide a proactive HR service.


Principal Duties and Responsibilities

  • Registration of all employees in accordance with company procedures.
  • Carry out security vetting checks, including but not limited to: ID documentation checks, DBS applications, overseas checks, taking up references.
  • Create employment contracts and contract variation letters.
  • Processing the resignations of leavers, ensuring all systems are updated.
  • Assisting staff with queries and escalating issues as necessary.
  • Responding to HR requests from staff and clients, including but not limited to third party check forms, reference requests, and employment letters.
  • Compiling weekly/monthly reports for clients and management, including but not limited to DBS reports, photo reports, registration reports, training reports.
  • Updating company records with changes to staff details/status such as changes of address/personal details, payment method, and issuing cheques when required.
  • Ensuring filing is kept up to date and documentation is stored in accordance with GDPR.
  • Identify and continually evolving our processes to improve efficiencies
  • Maintain Organisation charts
  • Attendance and support in welfare/investigation/disciplinary hearings in an advisory capacity and to take the formal meeting notes.
  • Issue letters regarding sickness and log medical certificates and liaise with payroll department regarding SSP.
  • Advise managers on best practice.
  • Provide monthly reports on length of service, absence, turnover and visas.
  • Participate in HR projects.


Qualifications, Experience and Technical Knowledge:

  • Knowledge of other languages such as Spanish/Portuguese (Essential)
  • Passionate about working in Human Resources with previous experience


Behavioural Skills

  • Able to build strong and real relationships across all levels
  • Excellent attention to detail with good planning and organisation skills
  • Able to prioritise workload and work independently
  • Approachable personal style – able to demonstrate empathy when appropriate
  • Excellent stakeholder management skills and able to juggle multiple demands
  • Excellent written and verbal communication skills
  • A team player - willing to provide support to colleagues when required
  • Proactive and enthusiastic attitude
  • High levels of Integrity and professionalism – able to deal with confidential situations


Julius Rutherfoord is an Equal Opportunity Employer and welcomes all applicants.

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