Executive Assistant

2 days ago

Greater London, United Kingdom Kosmos Recruitment Limited Full time
Job Description

*Please note previous experience within Finance/the Investment Industry is essential*


We have a really fantastic 12 month Fixed Term Contract, for an Executive Assistant within an Investment firm, based in Mayfair, London. Our client is looking for someone who will be an excellent, collaborative team member in a large global firm.


You must have 3+ years of administrative support; 3+ years of executive level administrative support, including supporting a group. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, provide excellent support for your team support.


This could be the perfect opportunity for a in Investment Industry Team Assistant to step up to be an Executive Assistant.


There are 3 other Administrative Assistants within the London office and they all thoroughly enjoy working there. You will work together and covering all nature of tasks to ensure the smooth running of the office. It's a lovely environment, everyone at the company works together, they work hard and you will be really looked after.



The role:


  • Extensive calendar management requiring interaction with both internal and external contacts, making decisions with minimal supervision as it relates to scheduling
  • Timely creation and management of heavy business travel schedules, both domestic and international
  • Coordination and management of internal and external executive meetings; catering, dial-ins, video conference set-up, meeting materials
  • Answer incoming calls and properly handle messages
  • Accurate and timely production and submission of expense reports via Concur, management of company-issued credit card billings ensuring all expenses are allocated properly
  • Assist with special projects, provide project coordination support
  • Proactive organisation of workload/deliverables and managing timeline for success
  • Assist with contact management of the CRM database including data entry and ensuring accuracy of contacts and activity updates
  • Provide back-up support to other members of the Admin/office support team as needed
  • As a valued team member of the Admin team, help continuously improve and document standard operating procedures across the firm
  • Provide day-to-day general office support, as needed



Package

Base salary c. £50,000 (depending on experience and salary history)

Great benefits package including option to WFH x2 days/week.


This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.


We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted.


Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers

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