Office Facilities Assistant

2 days ago


Canary Wharf, United Kingdom CV-Library Full time

Office Facilities Assistant - Permanent, Canary Wharf

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

Salary: £25,000 to £30,000 dependant on skills & experience

Duties & Responsibilities

* Support the Office Manager with being first point of contact for the 3rd floor.

* Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets.

* Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.

* Point of contact for weekly checks carried out in the office by external contractors.

* Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.

* Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.

* Point of contact for urgent room bookings.

* On occasions take messages for colleagues, greet guests to the office and deliveries.

* Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.

* Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.

* Work with the baml. accounts payable team to ensure invoices are paid on time.

* Maintain and provide security passes to the 3rd floor, as required.

* Support staff engagements organised in the office.

* Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.

* Ad-hoc support to wider baml. Head Office teams.

Skills & Experience

* Experience of hands-on facilities management.

* Work on own initiative and effectively with a wide range of colleagues, associates and contractors.

* Experience in the preparation of ordering items in a cost-effective manner.

* Organisational, communication, multi-tasking and interpersonal skills are essential.

* Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.

* Able to prioritise a busy workload whilst maintaining a friendly working environment.

* Proactive and reactive attitude to resolve issues at the earliest opportunity.

We operate as an equal opportunities employer



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