Facilities Administrator
5 days ago
Facilities Administrator, Castle Donington, Derby - Temporary 6 months, with the potential for a permanent opportunity, £34,000 - £35,000
Our client is a well-established, award winning electrical distribution network operator who are part of the largest electricity transmission and distribution businesses in the UK. As a national business, they pride themselves on their first class reputation for network reliability and business efficiency, receiving the Government’s Charter Mark scheme accolade every year. You can be proud to join a company who work to ensure everyone can have clean, affordable energy, well into the future.
Their Castle Donington depot are seeking a Facilities Administrator to join their Facilities Team who look after their building. The role is initially tmporary with the potential of a permanent offer from 6 months. This is a support role, so a strong administration skills are essential, however, some facilities experience within a role is also required. This is a great opportunity for a lively and personable candidate, who can remain calm under pressure and who likes variety and getting involved. It's hands on at times and you must be a practical person who able to use your initiative and problem solve where possible. A good team player who is flexible is key.
Main Responsibilities
Receive, sort and distribute incoming, and outgoing mail.
Purchase and issue stationery according to purchase agreements and guidelines; coordinate orders for printed stationery.
Maintain noticeboards in a tidy and orderly way and ensure that appropriate information is circulated to staff and placed on noticeboards in a timely manner.
Arrange and co-ordinate repairs and maintenance of buildings and equipment.
Resolve internal and external customer enquiries.
To assist with the co-ordination, organisation, recording and production of contractor, visitor and tenant identity cards.
Deal with the day to day administration of the access control systems.
Arrange for corrective action and repair of CCTV and Alarm systems where required.
Make reservations for meeting rooms.
Maintain computer based record systems as appropriate within Facilities.
Raising and Processing of Purchase orders and Invoices.
Co-ordinate information technology and telephony requests to suppliers.
Assist with the performance management/measurement of Facilities contracts.
Exercise cost awareness and be part of the process exercising budgetary control over specific areas of Facilities activities and preparation of financial control documents.
To take charge and run the reception area as required.
To maintain a clear and detailed log of all Procurement Card transactions.
To assist with the recording and ordering of operational keys as required.
Contribute to contract review meetings with contract account managers following a standard format across all sites when required.
Assist in maintaining the environmental ISO14001 standard at key locations.
Supporting the Facilities Manager and co-ordinator in preparing and testing local emergency preparedness and supporting site emergency teams.
Contribute to the administration of operational budgets and projects.
Responsible for ensuring adherence to specified internal controls and procedures.
Provide short term cover for the Facilities Co-ordinator.
The Ideal Candidate for the role of Facilities Administrator:-
Some Facilities experience is required, within either an administration role, facilities role, PA or Office Manager role. You will have a good general education with GCSE Grades A to C or equivalent along with good computer skills. You will need excellent customer service and communication skills with a good telephone manner. Attention to detail and being able to work using initiative with minimum
supervision is also key to be successful in this role
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