Administrator (Band 3) Part-Time 18 3/4 hrs

2 months ago

Portadown, United Kingdom CV-Library Full time

Apple Recruitment are recruiting for a ­­­­­­­Band 3 Administrator on behalf of our client to work in Portadown Public Sector

* Hourly Rate: £11.67

* Hours: 18 ¾ Flexi, Mon-Fri 9am start

* Duration: 3 months with possibility of extension

* Location: Portadown

Please note only applicants that match this criteria can be considered for the role.

Main duties and responsibilities:

The postholder will be proficient in the use of the Bank Staff system and will participate in call handling as required to ensure that shifts are filled in a timely manner and wards advised accordingly.

Criteria:

* 4 GCSE’s (Grades A-C) to include English Language or equivalent / higher qualification AND 1 year’s experience in clerical / administrative role

* OR 2 years’ experience in a clerical / administrative role

* Experience in the use of Microsoft Office products including Word and Excel or equivalent

Duties:

1. Provide a robust administrative support to the Bank Office to ensure a responsive service to managers across the Trust in meeting short term cover through the use of the Trust’s computerised bank system, matching service needs to the availability of staff on the bank system in the correct staff group and banding.

2. Run reports from the Bank Staff system on a variety of key areas to support key governance arrangements, by ensuring that appropriate maintenance is undertaken. This will include:

3. review of NMC registration and revalidation information to ensure this is maintained by registered staff in a timely manner;

4. scheduling, recording and producing reports on core mandatory and role specific training for bank staff under the direction of the Bank Co-ordinator.

5. supporting the regular cleansing of inactive staff from the system under the direction of the Bank Co-ordinator.

6. maintaining accurate records on the Bank Staff system, using reports provided by HR colleagues on new starts, leavers and internal transfers

7. Assist the Bank Co-ordinator in processing the weekly payroll to ensure that this is processed within the required timeframes.

8. Process all invoices received from nursing agencies on the Finance Process Manager (FPM) system, checking that timesheets have been appropriately authorized and that correct hourly rates have been charged before forwarding to the relevant senior staff for approval.

9. Maintain a central record of all agency invoices processed.

10. Deal with a range of queries which may arise from time to time on various aspects of the bank office work, escalating complex queries to senior staff. This may include queries from a range of sources such as managers, bank staff, payroll, external agencies or members of the public.

11. Prioritise workload ensuring that all activities are progressed in a timely manner in accordance with agreed performance standards.

12. Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services.

13. Be proficient in the use of Bank Staff System and participate in filling shifts / handling calls as required. This will include participation on the rota for cover in the office.

14. Ensure that all systems used both manual and computerised are maintained accurately at all times.

15. Where necessary, develop filing systems to meet the needs of the service and ensure these are maintained.

16. Establish, maintain and develop close working relationships with managers and staff at all levels throughout the Trust and to interact effectively as required.

17. Provide day to day supervision to subordinate staff as required.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Julie Skelly

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer

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