Facilities Assistant

1 month ago

Newcastle upon Tyne, United Kingdom CV-Library Full time

About your new role

The Facilities Assistant is responsible for all front and back of house services including Reception, hospitality, and Post room.

Reception and Hospitality

Ensure the clean and tidy appearance of the reception area at all times (arrangement of chairs, newspapers etc.)

Forward electronic faxes to recipients within the office following the firms fax policy

Meet and assist all clients and other visitors – record details of persons visiting

Responsible for catering and refreshments for various occasions, ranging from:

Client/internal meetings

Client Events

Staff Parties

Manage the meeting rooms including:

Ensure the meeting rooms are of the highest standards including preparing/clearing the room. Time management is a key skill for the team as meetings/events etc. have to be prepared, delivered and cleared on time set by the organiser

Notify office manager of any repairs required

Replenish the fridge with bottles of water throughout and at the end of the day

Set up laptops and webinars as required

Manage stock control

Ensure that there is sufficient supply of all catering items e.g. tea, coffee, sugar, crockery etc. and inform Office Manager if replenishments / replacements are needed

Post room:

Opening, sorting and distributing incoming mail each morning

Date stamp all mail and cheques before scanning.

Scan all incoming post

Scan and redirect post for other offices following correct procedures

Record all special and recorded mail – obtain a signature when passing it to the recipient.

Record all items delivered into the office throughout the day by courier/clients – pass to the recipient promptly and obtain a signature.

Assist with local hand deliveries

Bulk copying – Ensure you understand what is required – number of copies/double sided/ colour and return by agreed deadline.

Binding – check what size and type of binding comb is required; cover sheet and back card required. Return by agreed deadline

Assist with the Stationery ordering and distribution

Collect outgoing mail from each department, throughout the afternoon and sort mail into royal mail

Ensure the confidentiality and security of all practice and clients’ documentation or information.

Undertaking such other duties as may be allocated from time to time

Book couriers, ensuring that the correct nominal codes for the departments are being used

Other Ad-hoc

Archiving

Perform some legal admin tasks from time to time

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

About You

Friendly and approachable

Team player

Ability to work in a fast paced environment

Good communication skills

Well organised with an ability to prioritise tasks

Good time management

If you meet our criteria and think this is a job where you could bring enthusiasm and commitment, then we look forward to receiving your application

  • Facilities Assistant

    7 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom TC Facilities Management Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as a Facilities Assistant. This is a fantastic opportunity for someone looking to kick-start their career in facilities management.Key Responsibilities:Maintain the cleanliness and organization of our offices, kitchen, and warehouse.Prioritize tasks and manage...

  • Facilities Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom TC Facilities Management Full time

    About The RoleWe are seeking a reliable and detail-oriented Facilities Maintenance Assistant to join our team at TC Facilities Management. As a key member of our cleaning and support team, you will be responsible for maintaining the cleanliness and organization of our offices, kitchen, and warehouse.Key Responsibilities:General cleaning of offices, kitchen,...

  • Facilities Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom TC Facilities Management Full time

    About The RoleWe are seeking a reliable and detail-oriented Cleaner to join our team at TC Facilities Management.Key Responsibilities:General cleaning of offices, kitchen, and warehouseWork to deadlines and prioritize tasksExcellent attention to detail requiredWork independently or in a small teamInteract with customers on site, maintaining a polite and...

  • Facilities Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom TC Facilities Management Full time

    About The RoleAs a key member of our team, you will be responsible for maintaining the cleanliness and organization of our offices, kitchen, and warehouse. Your attention to detail and ability to work independently or in a small team will be essential in ensuring our facilities are always in top condition.Key ResponsibilitiesGeneral cleaning of offices,...

  • Facilities Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom City Facilities Management Holdings Ltd Full time

    About the RoleWe are seeking a skilled and reliable Cleaner to join our team at City Facilities Management Holdings Ltd. As a Cleaner, you will be responsible for maintaining a high standard of cleanliness throughout our distribution centres.Key ResponsibilitiesOperate machinery and complete general cleaning duties, including working with chemicals.Work in...

  • Facilities Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Womble Bond Dickinson (UK) LLP Full time

    Our busy Facilities team in Newcastle are looking for a Facilities Assistant to join them in this full time, permanent position. **_ What does the _**_team_**_ do?_** Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Newcastle office, the team ensures we have a great office environment to work...

  • Facilities Coordinator Assistant

    1 month ago

    Stratford-upon-Avon, Warwickshire, United Kingdom VINCI Facilities Full time

    Job DescriptionWe are seeking an experienced Assistant Facilities Manager to join our team at VINCI Facilities. The successful candidate will be responsible for supporting the Facilities Manager in delivering our Hard Maintenance service stream and coordinating operational administration.The ideal candidate will have a background in facilities administration...

  • Facilities Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Leica Biosystems Full time

    Leica Biosystems’ mission of “Advancing Cancer Diagnostics, Improving Lives” is at the heart of our corporate culture. We’re a global leader in cancer diagnostics with the most comprehensive portfolio from biopsy to diagnosis. Our easy-to-use and consistently reliable offerings help improve workflow efficiency and diagnostic confidence. Our...

  • Facilities Maintenance Assistance

    2 weeks ago

    Newcastle upon Tyne, United Kingdom CV-Library Full time

    Connect Appointments have a new opportunity for a Facilities Maintenance Assistant to undertake work with our Newcastle-based client. What's on offer? 35 hours per week £13.90 per hourWe're recruiting a Facilities Maintenance Assistant to take care of and service our client's facility in Newcastle. You'll be responsible for: Managing...

  • Facilities Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robertson Group Full time

    About the RoleWe are seeking a skilled and reliable Facilities Maintenance Assistant to join our team at Robertson Group. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upkeep.Key ResponsibilitiesCarry out routine maintenance tasks, including...

  • Facilities Administrator Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Brook Street Full time

    Job Title: Facilities Administrator AssistantJob Summary: Brook Street is seeking a Temporary Facilities Support Professional to join our team in Newcastle Upon Tyne. As a Facilities Administrator Assistant, you will be responsible for providing administrative support to the Facilities Department.Key Responsibilities:Provide local site services and...

  • Maintenance & Facilities Assistant

    6 months ago

    Newcastle upon Tyne, United Kingdom Aspers Group Full time

    We are currently seeking an experienced Maintenance & facilities Assistant for the opportunity to fill our full time role at our Newcastle site. The Maintenance & Facilities assistant supports the Management team by completing general and technical maintenance of all facilities. Fundamentally the role is to multitask and assist in the smooth execution of...

  • Facilities Management Assistant

    3 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Avison Young Full time

    At Avison Young, we are committed to building an inclusive culture that empowers all of our employees to thrive, be successful and feel a sense of belonging. Our business has a global presence with 120 locations across 20 countries, but we are passionate about being a different type of real estate organisation. We believe our industry is changing, and we...

  • Facilities Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robertson Group Full time

    About the RoleWe are seeking a skilled and reliable Facilities Maintenance Assistant to join our team at Robertson Group. As a Facilities Maintenance Assistant, you will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upkeep.Key ResponsibilitiesCarry out routine maintenance tasks, including cleaning,...

  • Cleaning and Maintenance Assistant

    4 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom TC Facilities Management Full time

    About The RoleWe are seeking a reliable and detail-oriented individual to join our team as a Cleaning and Maintenance Assistant. As a key member of our facilities team, you will be responsible for maintaining the cleanliness and organization of our offices, kitchen, and warehouse.Key Responsibilities:General cleaning of offices, kitchen, and warehouseWorking...

  • Facilities Maintenance Assistance

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Connect Appointments Full time

    Connect Appointments have a new opportunity for a Facilities Maintenance Assistant to undertake work with our Newcastle-based client.What's on offer?35 hours per week£13.90 per hourWe're recruiting a Facilities Maintenance Assistant to take care of and service our client's facility in Newcastle. You'll be responsible for:Managing the daily activities...

  • Facilities Assistant

    6 months ago

    Newcastle upon Tyne, United Kingdom Irwin Mitchell Full time

    We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ - something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm - we’re a team, working together to help individuals and businesses navigate life’s ups and downs. Whichever team you join,...

  • Assistant Facilities Manager

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Avison Young Full time

    Overview Our Story Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places...

  • Estates and Facilities Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Everyturn Full time

    We have a great opportunity for a proactive, conscientious and responsible Estates and Facilities Administrator to join our friendly and hardworking team. Working from our Head Office, the post-holder will be responsible for supporting the day to day administrative and operational duties of the head office and provide administrative support to the Estates...

  • Estates and Facilities Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Everyturn Full time

    We have a great opportunity for a proactive, conscientious and responsible Estates and Facilities Assistant to join our friendly and hardworking team. Working from our Head Office, the post-holder will be responsible for supporting the day-to-day administrative duties of the Estates Department, acting principally as a helpdesk function. The role will also...