Estates and Facilities Assistant

3 months ago


Newcastle upon Tyne, United Kingdom Everyturn Full time

We have a great opportunity for a proactive, conscientious and responsible Estates and Facilities Administrator to join our friendly and hardworking team.

Working from our Head Office, the post-holder will be responsible for supporting the day to day administrative and operational duties of the head office and provide administrative support to the Estates Department.

The role will also provide cover to the front of house/office coordinator during periods of absence.

The post holder will ensure that our services are provided in a way that is consistent with our values, supporting and promoting an organisational culture that values: compassion, accountability, respect, excellence, and innovation.

This is a highly visible role and the post holder will be required to demonstrate an enthusiastic and welcoming attitude.

**Responsibilities**
- Meeting and greeting visitors to Esh Plaza and notifying colleagues of arrivals
- Management of “front desk” and welcome function
- To assist with and support the administration of ID badges
- Ensuring continuity of service within the head office.
- Supporting with the coordination of the day to day procedures for the effective functioning of the head office
- To assist in managing incoming general telephone enquiries and contact directories
- To coordinate and set up meeting rooms and arranging refreshments and food/catering
- To work with and deputise for the Office, Estates and Facilities Coordinator

To provide administrative support to the Estates Department on a day to day basis, including (but not limited to):

- Monitoring of Estates mailbox
- Recording and updating job logging database
- Liaising with Contractors, Suppliers and colleagues on estates matters

**About you**
- GCSE Maths & English (A*-C/4-9) (or equivalent)
- Attainment of Level 3 appropriate qualification, (A Levels/Diploma/Advanced Apprenticeship) or willingness to commence on appointment
- Administration and/or Customer Service Experience
- Excellent attention to detail
- Self-starter with the ability to work independently
- Excellent customer service skills
- Good understanding of MS Office

**What we can offer you**

We value our people and are proud to be recognised as a Great Place to Work. In return for the hard work and dedication of our teams, we offer the following benefits:

- 30 days annual leave plus bank holidays (rising to 32 days at 5 years of service) and the option to buy and sell leave.
- Enhanced pension.
- Wagestream - providing instant access to your pay when you need it most.
- Vitality Wellbeing Programme including Employee Assistance, GP and priority physiotherapy access.
- Enhanced life assurance scheme, offering three times your annual salary.
- Shopping discounts through the Blue Light Card membership scheme.
- Plus, many more great benefits

Everyturn Mental Health celebrates equality, diversity, and inclusion. Our opportunities are open to everyone, and we value people with lived experience of mental health or employment difficulties.

We welcome you to be yourself at work and have a range of Colleague Networks for members and allies of the LGBTQ+, Black, Asian and minority ethnic; menopause and neurodivergent communities.



  • Newcastle upon Tyne, United Kingdom Everyturn Full time

    We have a great opportunity for a proactive, conscientious and responsible Estates and Facilities Assistant to join our friendly and hardworking team. Working from our Head Office, the post-holder will be responsible for supporting the day-to-day administrative duties of the Estates Department, acting principally as a helpdesk function. The role will also...

  • Head of Estates

    3 months ago


    Newcastle upon Tyne, United Kingdom NRG Full time

    **Job Details**: - **Posted**: about 2 hours ago - **Location**: Newcastle upon Tyne, Tyne and Wear - **Job Type**: Permanent - **Discipline**: Supply Chain & Procurement - **Function**: Procurement Specialist/Procurement Analyst - **Job Ref**: 38084 **About the role**: We are currently looking for a **Head of** **Estates & Facilities Procurement** to join...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the RoleThe Director of Estates and Facilities Management is responsible for the strategic direction and operational management of the University's estate, ensuring it supports the institution's vision and meets the needs of its faculties and professional services areas.Key ResponsibilitiesDevelop and implement estate strategies that align with the...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the RoleThe Director of Estates and Facilities Management is responsible for the strategic direction and operational management of the University's estate, ensuring it supports the institution's vision and meets the needs of its faculties and professional services areas.Key ResponsibilitiesDevelop and implement estate strategies that align with the...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role:The Director of Estates and Facilities is a key leadership position responsible for the strategy, operations, and compliance of the University's complex and evolving estate. Reporting to the Chief Financial Officer and working closely with the Deputy Vice Chancellor, Registrar, and the wider Executive Board, the Director will ensure our estate...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role:The Director of Estates and Facilities is a key leadership position responsible for the strategy, operations, and compliance of the University's complex and evolving estate. Reporting to the Chief Financial Officer and working closely with the Deputy Vice Chancellor, Registrar, and the wider Executive Board, the Director will ensure our estate...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role:The Director of Estates and Facilities is a key leadership position responsible for the strategy, operations, and compliance of the University's complex and evolving estate. Reporting to the Chief Financial Officer and working closely with the Deputy Vice Chancellor, Registrar, and the wider Executive Board, the Director will ensure our estate...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role:The Director of Estates and Facilities is responsible for the strategy, operations, and compliance of the University's complex and evolving estate. Reporting to the Chief Financial Officer and working closely with the Deputy Vice Chancellor, Registrar, and the wider Executive Board, the Director will ensure our estate supports our vision and...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role:The Director of Estates and Facilities is a key leadership position responsible for the strategy, operations, and compliance of the University's complex and evolving estate. Reporting to the Chief Financial Officer and working closely with the Deputy Vice Chancellor, Registrar, and the wider Executive Board, the Director will ensure our estate...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role:The Director of Estates and Facilities is responsible for the strategy, operations, and compliance of the University's complex and evolving estate. Reporting to the Chief Financial Officer and working closely with the Deputy Vice Chancellor, Registrar, and the wider Executive Board, the Director will ensure our estate supports our vision and...


  • Newcastle upon Tyne, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 284284**Salary**: - £27,080- + Civil Service Pension with an average employer contribution of 27% and additional benefits.**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Defence Infrastructure Organisation - COO - Regional Delivery (Central Region)**Type of role**: -...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About Newcastle UniversityNewcastle University is recognized as an exceptional workplace, offering a range of benefits that enhance employee satisfaction. Our comprehensive holiday package, alongside the option to purchase additional leave, competitive pension schemes, and various health and wellbeing initiatives, underscores our commitment to our...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About Newcastle UniversityNewcastle University is recognized as an exceptional workplace, offering a comprehensive benefits package. Employees enjoy a generous holiday allowance, the option to purchase additional leave, robust pension plans, and various health and wellness initiatives.Position OverviewWe are currently seeking applications for the role of...

  • Facilities Manager

    1 week ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom North East Ambulance Service NHS Foundation Trust Full time

    Job SummaryThe purpose of this role is to provide day-to-day monitoring and management of the Trust's hard facilities contracts and suppliers in line with service specifications, key performance indicators (KPIs), and performance management regimes. These include, but are not limited to, mechanical, electrical, building maintenance, and security systems.The...

  • Head of Estates

    3 months ago


    Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

    Strategy and Finance Developing and promoting the NHSBSA estates strategy, including a rolling 5-year plan that supports the overall NHSBSA strategy and objectives and ambitions Leading the design and implementation of workplace strategies including the deployment of Smart Working in collaboration with HR, Technology and Organisational Development teams...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Newcastle University seeks a visionary Estate & Facilities Director to lead its dynamic and evolving campus infrastructure. Reporting directly to the Chief Financial Officer, this influential role will shape the strategic direction of the University's estate, ensuring it seamlessly supports academic excellence and operational efficiency across all...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Newcastle University seeks a visionary Estate & Facilities Director to lead its dynamic and evolving campus infrastructure. Reporting directly to the Chief Financial Officer, this influential role will shape the strategic direction of the University's estate, ensuring it seamlessly supports academic excellence and operational efficiency across all...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Gosforth Federated Academies Limited Full time

    About the TrustGosforth Group are a thriving and ambitious Multi Academy Trust, committed to excellence in education, where all students are valued equally, regardless of their background or ability. Create your future' encapsulates our purpose as a Multi Academy Trust: to educate, support and nurture all of our students so they can achieve their potential...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria Police Full time

    Job SummaryWe are seeking an Estates Project Administrator to provide administrative support to the Estates Project Section and wider Estates Team at Northumbria Police.Key ResponsibilitiesCoordinate meetings and appointments, maintaining accurate records of minutes and actions.Manage project document management systems, ensuring efficient data...


  • Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Northumbria Police Full time

    Job SummaryWe are seeking an Estates Project Administrator to provide administrative support to the Estates Project Section and wider Estates Team at Northumbria Police.Key ResponsibilitiesCoordinate meetings and appointments, maintaining accurate records of minutes and actions.Manage project document management systems, ensuring efficient data...