Director's Support Assistant

3 weeks ago


Banbury, Oxfordshire, United Kingdom Exec Recruitment Solutions Full time
Job Title: Personal Assistant to Director

We are seeking a highly organized and detail-oriented Personal Assistant to join our team at Exec Recruitment Solutions. As a Personal Assistant to our Director, you will play a vital role in supporting the day-to-day operations of the business.

Key Responsibilities:
  • Provide administrative support to the Director, including typing and forwarding of dictations, and amending and sending as required.
  • Coordinate meetings, including booking and arranging travel and accommodation.
  • Manage and review all company inboxes, processing incoming and outgoing post, and filing documentation into the SharePoint system.
  • Update the staff rota and review and draft fee accounts on a weekly basis.
  • Manage and review the Fuel Genie account for Motor Vehicle Fleet, and print purchase and sales invoices weekly.
  • Review invoices with the Management team and distribute them to the Accountants.
  • Order stationery and kitchen supplies as needed.
  • Process "Virtual" Credit Card Receipts to reconcile against monthly statements and expense claims.
  • Book accommodation and flights, and arrange travel.
  • Brief events and arrange catering.
  • Support new starters, drafting contracts and organizing equipment and email to payroll.
  • Perform various ad hoc tasks as required.
What We Offer:
  • 20-25 days holiday + bank holidays.
  • Pension.
  • Private healthcare.
  • Up to £32K FTE.
Requirements:
  • Ability to work well under pressure.
  • Forward thinking.
  • Able to pick up various workloads.
  • High attention to detail.
  • Able to adjust to new priorities.

If you are a motivated and organized individual who is looking for a challenging role, please apply now or contact Emma at Exec Recruitment Solutions for more information.


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