Director's Support Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Personal Assistant to join our team at Exec Recruitment Solutions. As a Personal Assistant to our Director, you will play a vital role in supporting the day-to-day operations of the business.
Key Responsibilities:- Provide administrative support to the Director, including typing and forwarding of dictations, and amending and sending as required.
- Coordinate meetings, including booking and arranging travel and accommodation.
- Manage and review all company inboxes, processing incoming and outgoing post, and filing documentation into the SharePoint system.
- Update the staff rota and review and draft fee accounts on a weekly basis.
- Manage and review the Fuel Genie account for Motor Vehicle Fleet, and print purchase and sales invoices weekly.
- Review invoices with the Management team and distribute them to the Accountants.
- Order stationery and kitchen supplies as needed.
- Process "Virtual" Credit Card Receipts to reconcile against monthly statements and expense claims.
- Book accommodation and flights, and arrange travel.
- Brief events and arrange catering.
- Support new starters, drafting contracts and organizing equipment and email to payroll.
- Perform various ad hoc tasks as required.
- 20-25 days holiday + bank holidays.
- Pension.
- Private healthcare.
- Up to £32K FTE.
- Ability to work well under pressure.
- Forward thinking.
- Able to pick up various workloads.
- High attention to detail.
- Able to adjust to new priorities.
If you are a motivated and organized individual who is looking for a challenging role, please apply now or contact Emma at Exec Recruitment Solutions for more information.
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