Administrative Support Officer – CAMHS Phoenix

3 weeks ago

Wokingham, Wokingham, United Kingdom Berkshire Healthcare NHS Foundation Trust Full time

Job Overview

We are looking for a highly organised and motivated team member to support the managers of Health Visiting and School Nursing in Wokingham. The role will involve the management of the Health Visiting Admin team.

As part of this role, you will be an inspirational and self-motivated member of our team, enthusiastic to share your knowledge, particularly when managing and mentoring more junior team members. The team are supportive and friendly and enjoy good working relationships with partner agencies.

Main Duties of the Job

  1. To be a central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.
  2. Provide administrative support with diary management to the service managers, planning and arranging meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
  3. Attend designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way.
  4. Ensure all office systems are maintained to a high standard.
  5. Supervise and manage the work of the team secretaries and administrative staff, ensuring administrative timescales and deadlines are met.
  6. Liaise with other departments and external organisations on matters concerning the department business.
  7. Manage and monitor own workload, identifying need for support as appropriate.
  8. Collaborate with other Administration Team members, to ensure the department is always fully equipped of both central stock and non-stock items by regular monitoring and keeping relevant staff informed.
  9. Collect departmental statistics/data as and when required.

Working for our Organisation

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.

Our Values

  1. Caring for and about you is our top priority
  2. Committed to providing good quality, safe services
  3. Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of Working for Us

  1. Flexible working options to support work-life balance.
  2. 27 days' annual leave rising with service + opportunity to buy and sell
  3. Generous NHS pension scheme
  4. Excellent learning and career development opportunities
  5. 'Cycle to Work' and car leasing scheme
  6. Access to a range of wellbeing tools and services
  7. Discounts at hundreds of popular retailers and restaurants
  8. Staff networks for race, diversity, disabilities and armed forces community to support equality
  9. Generous maternity, paternity, adoption and special leave.
  10. Free parking across Trust sites

Required Skills and Qualifications

  1. Advanced keyboard skills, demonstrating proficient use of IT packages including MS Office, (Word, Excel, PowerPoint, Outlook, the internet, and data bases)
  2. Excellent interpersonal, communication, analytical and reporting skills
  3. Ability to work effectively in a team, demonstrating accountability for own work and an ability to work own initiative
  4. Must be a driver and have use of a car

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