Administrative Support Officer

4 weeks ago


Whitstable, Kent, United Kingdom Kent Community Health NHS Foundation Trust Full time
Job Summary

This is an exciting opportunity for an experienced administrator to bring their enthusiasm and a flexible approach to work as a part-time Team Administrator, for our Community Nursing Teams. Focusing on providing an efficient and responsive administrative service, supporting our existing network of administration staff by proactively approaching daily tasks. This valuable role will enable our senior clinicians to dedicate time to additional clinical visits, directly impacting patient care and improving patient experience.

Main Duties of the Job

The post-holder will be involved in a variety of interesting duties, some of which may include:

Create agendas and take minutes for Team/MDT meetings
Arrange servicing of medical devices
Assist patients to complete patient experience surveys
Use of patient records system (RIO) to pull reports, send patient letters and assist the clinical
Assistance with HR processes, including completing leavers forms, annual leave calculations management of personnel files and preparation for induction of new starters
Preparing documentation for legal requests
Updating the roster system (eRoster)
Sharing team data dashboard using systems such as Power BI
IT requests, ordering of equipment and stock control using systems like Business World and Supply Chain
Diary management of team members for one to ones, appraisals and team meetings
Coordination of team training

About Us

Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values: compassionate, aspirational, responsive, and excellent. We know a commitment to equity, diversity, and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives, and experiences. We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission. The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work. As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients, and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both. See where you can go with KCHFT career pathways

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