Team Administrator

4 weeks ago


Whitstable, Kent, United Kingdom Kent Community Health NHS Foundation Trust Full time

Job Summary

This is an exciting opportunity for an experienced administrator to bring their enthusiasm and a flexible approach to work as a part-time Team Administrator for our Community Nursing Team. The successful candidate will provide an efficient and responsive administrative service, supporting our existing network of administration staff by proactively approaching daily tasks. This valuable role will enable our senior clinicians to dedicate time to additional clinical visits, directly impacting patient care and improving patient experience.

Main Duties

  • Create agendas and take minutes for Team/MDT meetings
  • Arrange servicing of medical devices
  • Assist patients to complete patient experience surveys
  • Use of patient records system (RIO) to pull reports, send patient letters and assist the clinical
  • Assistance with HR processes, including completing leavers forms, annual leave calculations management of personnel files and preparation for induction of new starters
  • Preparing documentation for legal requests
  • Updating the roster system (eRoster)
  • Sharing team data dashboard using systems such as Power BI
  • IT requests, ordering of equipment and stock control using systems like Business World and Supply Chain
  • Diary management of team members for one-to-ones, appraisals and team meetings
  • Coordination of team training

About Us

Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values - compassionate, aspirational, responsive, and excellent.

We know a commitment to equity, diversity, and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives, and experiences.

We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Shortlisters will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission.

The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work.

As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients, and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both.

Job Responsibilities

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format, please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Contact Us

We can get a lot of applications for some roles, so to be in with the best chance of being shortlisted, please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.

Additional Requirements

A driving licence and access to a vehicle are essential for this role.


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