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Facilities Manager

2 months ago

London, Greater London, United Kingdom Colfe's School Full time
Job Description

Job Title: Facilities Manager - Estates and Maintenance

Job Summary:

Colfe's School is seeking a highly skilled and experienced Facilities Manager to join our team. The successful candidate will be responsible for the day-to-day management of our estate, including the maintenance and upkeep of our buildings and grounds.

Key Responsibilities:

  • Relationships and Staffing:
    • Build and maintain effective relationships with colleagues across the school to ensure facilities support learning objectives and operational disruption is managed.
    • Provide leadership and development of the School's Maintenance team to ensure estates-related issues and Health and Safety risks are resolved quickly and efficiently.
    • Administer Facilities and Estates budgets in liaison with the Bursary.
    • Act as School representative to Colfeian Grounds Limited, an independent management company that utilizes School Sporting facilities.
  • Building and Estates - Strategic:
    • Work with the Director of Operations & Estates to create a plan/programme for the strategic development of the Estate, in conjunction with the Head, Bursar, and Governing Body.
    • Ensure the Operations & Estates Director and, where necessary, the Bursar is fully appraised on all matters relating to the ongoing management of the Estate.
    • Ensure adequate supervision and control exists for all site projects and that these are executed on time, in compliance with all H&S legislative requirements, and within budget.
    • Ensure adequate consideration is given to ensuring the school's normal operation is not compromised by any activities.
  • Building and Estates - Operational:
    • Responsible for the care and maintenance of all buildings and hard services across an Estate comprising classrooms, sports facilities, and residential properties.
    • Responsible for the specification and delivery of minor and major refurbishment and upgrade projects.
    • Responsible for the process of recording, prioritizing, and management of tasks undertaken by the Maintenance Team.
    • Ensure tenders are undertaken for maintenance and refurbishment projects, from initial concept, through design and specification, to implementation and handover to the School.
    • Management of minor/emergency works throughout the School site.
    • Perform regular reviews of all contractors/providers and services to ensure they are cost-effective and value for money.
    • Responsible for creating and managing an effective Planned Preventative Maintenance schedule detailing short/mid/long-term costs relating to the entire estate allowing for effective budget planning.
  • Financial:
    • Responsible for the preparation of annual budgets for relevant areas, control of spend against budget, and preparing termly expenditure forecasts.
    • In conjunction with the Director of Operations & Estates, own the process for the efficient procurement, tendering, and appointment of professional consultants, advisors, contractors, and suppliers.
  • Sustainability:
    • In conjunction with the Director of Operations & Estates, ensure there is an effective plan for developing and delivering environmental sustainability improvements relating to the School Estates.
  • Compliance and Control:
    • Managing and coordinating statutory inspections and servicing schedules to ensure full compliance with all legislation, including (but not limited to) fire and alarm systems, lighting, air conditioning, asbestos, water testing, PAT testing, COSHH.
    • Ensure all relevant Risk Assessments and Method Statements are in place, are reviewed, and updated regularly.
    • Ensure compliance with all relevant Independent School Standards relating to Health and Safety, premises, or other areas of responsibility.
    • Monitor the performance, health and safety practices, licenses, insurances, and DBS clearances of contractors, reporting any deficiencies to the Director of Operations & Estates/Bursar as required.
    • Implement and review School policies pertinent to all areas of responsibility, and to support and uphold the School's policies generally.
    • The Facilities Manager may, occasionally, be required to attend a number of school activities outside of normal working hours, including weekends and Open Days.
    • On occasion, site attendance may be needed to deal with emergency call-outs.

Person Specification:

The role may suit ex-trades persons and/or someone with a sound knowledge of building systems, previous involvement/experience in construction, maintenance, and refurbishment. The ability to develop excellent professional relationships and a good understanding of the activities of the school and the issues its staff and students face are key attributes.

Education / Qualifications / Training:

  • Educated to Degree level - Essential
  • Membership of relevant professional organization (e.g. IWFM/CIOB/RICS) - Desirable
  • Formal health and safety training - Desirable

Experience:

  • Significant experience in the management of buildings and grounds - Essential
  • Significant experience managing health and safety across multiple sites & excellent knowledge of health and safety legislation - Desirable
  • Experience of taking full ownership of the end-to-end specification and delivery of projects up £250k value - Essential
  • Familiar with the design, specification, and management of capital projects with a value in excess of £1m - Essential
  • Experience of on-site management of building works and projects - Essential
  • A strong communicator with experience of managing teams - Essential
  • Proven experience of building effective relationships with major suppliers, contractors, and advisors - Essential
  • Experience of compiling and monitoring budgets relevant to estates and facilities management - Desirable
  • Experience of working in a school or educational environment - Essential

Skills / Characteristics:

  • Commitment to health and safety and compliance - Desirable
  • A positive, can-do flexible attitude, with the ability to analyze and evaluate options and to provide appropriate solutions - Essential
  • Highly organized, accurate, with an eye for detail and able to work to tight deadlines - Essential
  • High level of numeracy and literacy skills - Essential
  • Good knowledge of Excel and Word - Essential
  • An appreciation and understanding of independent education - Essential

Benefits:

Membership of the support staff pension scheme. Use of the school canteen during term time.