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Administrative Support Specialist

2 months ago

Peterborough, Peterborough, United Kingdom Adecco UK Limited Full time
Job Title: Secretary

We are seeking a highly organized and detail-oriented Secretary to provide administrative support to our team. As a Secretary, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities:
  • Electronic and Paper Files and Record Keeping: You will be responsible for maintaining accurate and up-to-date electronic and paper filing systems, ensuring compliance with our team and organization's policies and procedures.
  • Typing and Correspondence: You will undertake various typing tasks, including letters, emails, and other administrative tasks, using our designated systems.
  • Diary Management and Meeting Preparation: You will assist fee earners with diary management and preparation for meetings, including organizing meetings, appointments, and maintaining fee earner diaries and court dates on our team diary system.
  • Handling Client and Caller Enquiries: As the first point of contact, you will answer phone calls professionally, take messages, and schedule appointments, ensuring accurate file notes and proper communication with fee earners.
  • Assisting with Client Accounting: You will collaborate with our accounts team and assist fee earners in invoicing processes, including the monthly preparation of fee invoices, processing client receipts, making payments, and managing client accounts.
  • Other Document Preparation and Distribution: You will provide general support in photocopying, document preparation, and distribution, as well as creating departmental file starter packs for new joiners.
  • Other General Administration Assistance: You will provide general administration support to fee earners and the organization, which may include assisting with business development and marketing events, as well as coordinating refreshments for meetings.
Requirements:
  • Competent audio typist
  • Proficient in grammar, punctuation, and written communication skills
  • Competence in using relevant IT tools, such as Microsoft email and Office, digital dictation systems, and practice management systems
  • Excellent telephone manner with professional and effective verbal communication skills
Other Information:
  • Compliance with our organization's policies and procedures is mandatory.
  • We promote equal opportunities and non-discrimination.

If you are a motivated individual with strong administrative and secretarial skills, along with a proactive mindset and excellent attention to detail, we would like to hear from you. Apply now to join our dynamic team as a Secretary.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role, your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.