Highly Experienced Executive Assistant to Support C-Suite Executive

4 days ago

Reading, Reading, United Kingdom 19 London Full time
{"title": "Executive Assistant to C-Suite Executive", "content": "Job Summary

We are seeking a highly experienced Executive Assistant to support a C-Suite Executive in a dynamic and fast-paced work environment. This role requires a highly organized, proactive, and resourceful individual who can manage multiple priorities and execute tasks efficiently.

The ideal candidate will have 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a global organization. They will possess expert organizational skills, attention to detail, and the ability to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment.

The Executive Assistant will play a critical role in supporting the implementation of strategic HR initiatives and managing administrative duties associated with leading a global HR function as the principal's right-hand person. Building a strong rapport and good working relationship with the principal is of high importance.

The designated office hours are from 9:00 am to 5:30 pm. The prospective candidate is required to demonstrate flexibility and willingness to work beyond these hours and on weekends as needed. This position is hybrid in nature, with the majority of the tasks being conducted remotely. However, the candidate should be capable and willing to commute to the office 2-3 times a week if necessary.

The package includes a competitive salary and a range of additional benefits, such as private medical insurance, a life assurance scheme, a pension scheme, and access to counseling services, among others.

Key Responsibilities
  • Manage the principal's calendar, ensuring efficient scheduling, prioritization, and coordination of meetings, calls, and events across global time zones
  • Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and follow-up items
  • Handle all travel arrangements with exacting attention to detail
  • Process and track expense reports in a timely and accurate manner
  • Facilitate the onboarding process for new team members
  • Act as the gatekeeper to the principal with discretion and professionalism
  • Draft, edit, and proofread communications, presentations, and reports
  • Assist in the planning and execution of key HR initiatives, projects, and events
  • Track progress on critical projects, providing updates and maintaining organized documentation
  • Build strong relationships with other executives, leaders, and team members to ensure smooth coordination between departments
  • Coordinate and attend key meetings, capturing minutes and tracking action items
  • Maintain a high level of confidentiality and professionalism in handling sensitive company and employee information
Requirements
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in a global organization
  • Expert organizational skills and attention to detail
  • Ability to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment
  • Strong written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels on behalf of the principal
  • Proficiency in Microsoft Office Suite
  • Ability to adapt quickly to changing priorities and demands whilst maintaining a calm demeanor
  • Detail-oriented and able to maintain precision and accuracy, ensuring that tasks are completed to the highest standards
  • Solutions-oriented and the ability to problem-solve
  • Right to work in the UK
  • Excellent, checkable references
", "lang_code": "en-US"}

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